Executive Assistant

Daley And Associates, LLC; New York (NY); On-site; USD 115,000 - 125,000; Full time

Job summary

Daley And Associates, LLC is seeking an Executive Assistant in New York, NY to support multiple teams with calendar management, travel planning, and event coordination. This permanent role requires on-site presence four days a week in their New York office.

The ideal candidate will bring 3–5+ years of administrative experience in asset management or a complex global environment, along with advanced MS Office skills and exceptional organizational abilities.

Qualifications

• Bachelor’s degree in a related field required.
• 3–5+ years of experience in a complex, global professional environment; investment management experience preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, OneNote, PowerPoint).
• Ability and willingness to learn new technology and internal systems to drive efficiencies.
• Excellent interpersonal and communication skills, with a high level of professionalism, reliability, and discretion.
• Strong service orientation and proactive problem-solving skills.
• Excellent organizational, multitasking, and prioritization abilities.

Responsibilities

• Calendar Management: Coordinate complex and proactive scheduling across multiple time zones for a global team.
• Meeting & Event Coordination: Organize logistics for internal and external meetings, offsites, and special events.
• Expense Management: Prepare and submit accurate expense reports and review/approve expenses on behalf of the team.
• Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.
• Relationship Building: Develop strong relationships with internal and external stakeholders.
• Team Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.
• Project Assistance: Support ad hoc projects for the immediate team and broader firm leadership.

Skills

Calendar management

Travel arrangements

Event coordination

Expense management

Relationship building

Team support

Project assistance

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Job description

Executive Assistant - New York, NY

We are seeking candidates for an Executive Assistant position with a highly successful investment management firm located in New York, NY. This position will provide administrative and operational support to various teams within the firm. The Executive Assistant will be responsible for maintaining calendar management, coordinating travel arrangements (domestic & international), and event planning. The ideal candidate will have 3-5+ years of administrative experience within asset management.

This is a permanent position that will pay $115,000 - $125,000 on a base salary (depending on experience). This position is required to be on-site 4 days per week in their New York office.

Responsibilities:

• Calendar Management: Coordinate complex and proactive scheduling across multiple time zones for a global team.


• Meeting & Event Coordination: Organize logistics for internal and external meetings, offsites, and special events.


• Expense Management: Prepare and submit accurate expense reports and review/approve expenses on behalf of the team.


• Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.


• Relationship Building: Develop strong relationships with internal and external stakeholders.


• Team Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.


• Project Assistance: Support ad hoc projects for the immediate team and broader firm leadership.

Qualifications:

• Bachelor’s degree in a related field required.


• 3–5+ years of experience in a complex, global professional environment; investment management experience preferred.


• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, OneNote, and PowerPoint.


• Ability and willingness to learn new technology and internal systems to drive efficiencies.


• Excellent interpersonal and communication skills, with a high level of professionalism, reliability, and discretion.


• Strong service orientation and proactive problem-solving skills.


• Excellent organizational, multitasking, and prioritization abilities.


• Exceptional attention to detail and commitment to high-quality work.


• Ability to work under tight deadlines and adapt to last-minute changes.


• Positive, flexible, can-do attitude with a sense of humor.