Administrative Assistant

Vance Airscoop; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Medical/Dental/Vision

401(k)

Job summary

Vance Airscoop seeks an Administrative Assistant in Glenwood Springs, CO to handle accounting and administrative duties on-site. The role reports to the Controller and includes invoicing, reconciliations, expense tracking, calendar management, and HR support.

The position is full-time or part-time on-site with benefits including PTO, holidays, and health/dental/vision, plus a 401(k). Demonstrated Excel proficiency and willingness to work with QuickBooks are required.

Qualifications

• Solid sense of self-direction and professionalism.
• High degree of flexibility and creativity.
• High-energy work ethic and initiative.
• Excellent oral and written communication skills.
• Exceptional attention to detail and precision.
• Sound organizational skills.
• Proficient Excel skills.
• Experience using QuickBooks (willing to teach for the right candidate).

Responsibilities

• Review invoices and enter them into QuickBooks.
• Maintain financial records including bank statements and vendor files.
• Reconcile company credit cards and perform monthly bank reconciliations.
• Track employee attendance records and staff scheduling entries.
• Assist with human resources tasks and mail/shipments processing.

Skills

Excel

QuickBooks

Attention to detail

Communication skills

Organizational skills

Tools

QuickBooks

Job description

Job Title: Administrative Assistant

Location: Glenwood Springs, CO

Salary: $65,000 - $110,000

Benefits: PTO, Paid Holidays, Medical/Dental/Vision, 401(k)

Job Description: This full or part-time on-site position requires a mix of accounting and administrative duties for a private office and reports directly to the Controller. Broad duties include invoice review, financial reconciliations, tracking expenses, filling out excel worksheets and shared calendar management.

Accounting Duties

1. Reviewing invoices and entering them into QuickBooks
2. Maintenance of financial records including bank statements and vendor files
3. Reconciliation of company credit cards
4. Monthly bank reconciliations

Administrative Duties

1. Track employee attendance records
2. Enter staff scheduling entries into shared calendar
3. Assist with human resources related tasks
4. Processing of incoming and outgoing mail/shipments

Experience / Skills

1. Solid sense of self-direction
2. High degree of professional flexibility and creativity
3. High-energy work ethic
4. Excellent oral and written communication skills
5. Exceptional attention to detail and precision orientation
6. Sound organizational skills
7. Strong Microsoft Excel knowledge
8. Experience using QuickBooks (willing to teach for the right candidate)