Administrative Assistant

Job Store Staffing; Boulder (CO); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Job Store Staffing is seeking an Administrative Assistant for a full-time contract-to-hire role in the Boulder, CO area. Position includes remote work and on-site in Boulder, with occasional travel to Denver. Hourly pay range is $20–$25.

This 90-day temp-hire opportunity requires coordinating coaching, client meetings, and workshop materials. Responsibilities span administrative tasks, project administration, trainer coordination, elearning administration, and marketing support.

Qualifications

• Extensive administrative or executive assistant experience.
• 3-5 years office work experience.
• Proficient in Microsoft Office applications.
• Easily learns new technologies.

Responsibilities

• Schedule coaching sessions and training workshops.
• Schedule client meetings.
• Mail documents, books, and other items to clients.
• Summarize notes and workshop evaluations after a meeting or client offsite.
• Track tasks and issues within online project management system.
• Meet with client engagement team during key meetings.
• Summarize meeting notes.
• Coordinate engagement meetings and schedules with main client point of contact.
• Update project plan as necessary.
• Build relationships with team of trainers, coaches, and facilitators.
• Schedule and onboard trainers and facilitators for client engagements.
• Assist in development of client materials (participant workbooks, power point decks, etc.).
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed.
• Provide onsite assistance during workshops and speaking engagements.
• Book meeting space for workshops.
• Administer DiSC access codes for client engagements.
• Administer 360 degree profiles using DiSC and other tools.
• Process requests for elearning courses.
• Utilize Ignite Insight Action Planning System to track client actions.
• Conduct training with clients on DiSC administration system (EPIC).
• Coordinate quarterly marketing efforts with Director of Communications.
• Maintain internal marketing calendar.
• Utilize Constant Contact for campaigns.
• Assist in responding to speaking RFPs.
• Coordinate logistics of speaking engagements.
• Follow-up of speaking engagements (newsletter, CRM updates).

Skills

Administrative experience

Office experience

Microsoft Office skills

Learn new technologies easily

Tools

Microsoft Office

Job description

Job Store Staffing is ranked among Colorado’s Top Five local staffing services and one of the top twenty-five diversity-owned businesses in Colorado. We’ve remained a leader in the industry by staying in touch with our customers, adopting new innovations and developing best practices, all in the pursuit of providing ethical, excellent results for our clients and candidates.

Our client an immediate opening for an Administrative Assistant.

This full-time contract-to-hire position is located in theirBoulder,Coloradooffice.

Job Description

Title: Administrative Assistant

Location: Works remotely and in Boulder, CO, and must be willing to travel to Denver as well.

Salary: $20 - $25 per hour

Position: 90 day Temp-Hire

RESPONSIBILITIES

Administrative

• Schedule coaching sessions and training workshops
• Schedule client meetings
• Mail documents, books, and other items to clients
• Summarize notes and workshop evaluations after a meeting or client offsite

Project Administration

• Track tasks and issues within online project management system
• Meet with client engagement team during key meetings
• Summarize meeting notes
• Coordinate engagement meetings and schedules with main client point of contact
• Update project plan as necessary

Training/Coaching Coordination

• Build relationships with team of trainers, coaches, and facilitators
• Schedule and onboard trainers and facilitators for client engagements
• Assist in development of client materials (participant workbooks, power point decks, etc.)
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed
• Provide occasional onsite assistance during workshops and speaking engagements
• Book meeting space for workshops

Profile and elearning Administration

• Administer DiSC access codes for client engagements
• Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools
• Process requests for elearning courses
• Utilize the Ignite Insight Action Planning System to track client action plans and feedback
• Conduct occasional training with clients on the DiSC administration system (EPIC)

Speaking and Marketing Coordination

• Work with the Director of Communications to coordinate quarterly marketing efforts
• Maintain the internal marketing calendar
• Utilize Constant Contact email marketing system during marketing campaigns
• Assist in responding to speaking RFP requests
• Coordinate logistics of speaking engagements with appropriate contact person
• Assist in follow-up of speaking engagements (email newsletter, adding contact information into the CRM system, coordinating Insight Sessions)

PERSONAL TRAITS

• Comfortable working independently
• Demonstrates a positive outlook and assumes positive intent of others
• Open to receive coaching and offer coaching to others
• Takes risks and learns from mistakes
• Methodical in approach, pays attention to details, and action oriented
• Enjoys working with corporate clients, business-oriented
• Excellent written and verbal communication skills are required

Qualifications

• Extensive administrative or executive assistant experience
• Easily learns new technologies
• 3-5 years office work experience
• Demonstrable Microsoft Office skills

Additional Information

Job Store is an EOE.