Administrative Assistant

Colorado Psychiatric; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid holidays

Medical/Dental/Vision

401(k)

Job summary

Colorado Psychiatric in Glenwood Springs, CO, is seeking an Administrative Assistant to perform a mix of accounting and administrative duties on-site. The role supports the Controller and requires Excel and QuickBooks proficiency, attention to detail, and strong communication skills.

Responsibilities include invoice processing, reconciliations, calendar management, HR assistance, and mail/shipments handling. This is a full-time position with competitive benefits and growth opportunities.

Qualifications

• Experience with accounting and administrative tasks.
• Proficiency in Excel and QuickBooks.
• Strong communication and organizational skills.
• Ability to manage calendars and scheduling.

Responsibilities

• Review invoices and enter them into QuickBooks.
• Maintain financial records including bank statements and vendor files.
• Reconcile company credit cards.
• Monthly bank reconciliations.
• Track employee attendance records.
• Enter staff scheduling entries into shared calendar.
• Assist with human resources related tasks.
• Process incoming and outgoing mail/shipments.

Skills

Communication skills

Organizational skills

Attention to detail

Self-direction

Flexibility

Tools

Excel

QuickBooks

Job description

Administrative AssistantUndisclosedGlenwood Springs, Colorado, United States(on-site)Posted11 hours agoJob TypeFull-TimeMin ExperienceNoneJob FunctionAccounting/Finance**Description**Job Title: Administrative Assistant Location: Glenwood Springs, CO Salary: $65,000 - $110,000 Benefits: PTO, Paid Holidays, Medical/Dental/Vision, 401(k) Contact: Email resume to [e-mail] Job Description: This full or part-time on-site position requires a mix of accounting and administrative duties for a private office and reports directly to the Controller. Broad duties include invoice review, financial reconciliations, tracking expenses, filling out excel worksheets and shared calendar management. Accounting Duties 1. Reviewing invoices and entering them into QuickBooks 2. Maintenance of financial records including bank statements and vendor files 3. Reconciliation of company credit cards 4. Monthly bank reconciliations Administrative Duties 5. Track employee attendance records 6. Enter staff scheduling entries into shared calendar 7. Assist with human resources related tasks 8. Processing of incoming and outgoing mail/shipments Experience / Skills 1. Solid sense of self-direction 2. High degree of professional flexibility and creativity 3. High-energy work ethic 4. Excellent oral and written communication skills 5. Exceptional attention to detail and precision orientation 6. Sound organizational skills 7. Strong Microsoft Excel knowledge 8. Experience using QuickBooks (willing to teach for the right candidate)Job ID: 86602922