Administrative Assistant

AgUpdate; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Medical/Dental/Vision

401(k)

Job summary

AgUpdate in Glenwood Springs, CO is seeking an Administrative Assistant for a full- or part-time, on-site role reporting to the Controller. The position blends accounting and administrative tasks, including invoice review, reconciliations, expense tracking, and calendar management.

The role requires strong Excel and QuickBooks familiarity, keen attention to detail, and solid communication skills. Compensation ranges from $65,000 to $110,000 with standard benefits.

Qualifications

• Mix of accounting and administrative duties in private office.
• Invoice review, financial reconciliations and expense tracking.
• Excel worksheet handling and shared calendar management.
• Experience with QuickBooks; willingness to learn more.

Responsibilities

• Review invoices and enter them into QuickBooks.
• Maintain financial records including bank statements and vendor files.
• Reconcile company credit cards and perform monthly bank reconciliations.
• Track employee attendance and staff scheduling in shared calendar.
• Assist with HR tasks and manage mail/shipments.

Skills

Self-direction

Flexibility

High energy

Communication

Attention to detail

Organizational skills

Excel

Tools

QuickBooks

Excel

Job description

Job Title: Administrative Assistant

Location: Glenwood Springs, CO

Salary: $65,000 - $110,000

Benefits: PTO, Paid Holidays, Medical/Dental/Vision, 401(k)

Job Description: This full or part-time on-site position requires a mix of accounting and administrative duties for a private office and reports directly to the Controller. Broad duties include invoice review, financial reconciliations, tracking expenses, filling out excel worksheets and shared calendar management.

Accounting Duties

• Reviewing invoices and entering them into QuickBooks
• Maintenance of financial records including bank statements and vendor files
• Reconciliation of company credit cards
• Monthly bank reconciliations

Administrative Duties

• Track employee attendance records
• Enter staff scheduling entries into shared calendar
• Assist with human resources related tasks
• Processing of incoming and outgoing mail/shipments

Experience / Skills

• Solid sense of self-direction
• High degree of professional flexibility and creativity
• High-energy work ethic
• Excellent oral and written communication skills
• Exceptional attention to detail and precision orientation
• Sound organizational skills
• Strong Microsoft Excel knowledge
• Experience using QuickBooks (willing to teach for the right candidate)