Executive Assistant / Office Manager

Hot Jobs Staffing and Recruiting, of TTP, Inc.; Glenwood Springs (CO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Paid time off and holidays

Health insurance

Retirement plan

Professional development opportunities

Team-oriented environment

Growth opportunity

Job summary

Hot Jobs Staffing and Recruiting, of TTP, Inc. in Glenwood Springs, CO is seeking an Executive Assistant / Office Manager. This role supports company leadership and oversees daily office operations for a growing property and HOA management business serving the Roaring Fork Valley.

The position requires 5+ years of EA/Office Manager experience, strong writing and organizational skills, and proficiency with MS Office and document management tools. A proactive, professional demeanor is essential.

Qualifications

• 5+ years of Executive Assistant or Office Manager experience.
• Experience supporting business owners or senior-level executives.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with Adobe Acrobat and electronic document management.
• Ability to manage competing deadlines and work independently.
• Professional demeanor and strong customer service skills.
• Resourcefulness and proactive problem solving.

Responsibilities

• Manage executive calendars, meetings, appointments, and travel arrangements.
• Coordinate executive communications and prepare correspondence, reports, and meeting materials.
• Draft, review, and organize contracts, agreements, and legal documentation.
• Coordinate with title companies, vendors, and business partners.
• Oversee daily office operations, supplies, equipment, and vendor relationships.
• Improve administrative procedures and office systems.
• Assist with invoices, expenses, and financial documentation.
• Manage special projects and competing priorities from start to finish.
• Handle sensitive information with professionalism and confidentiality.
• Help keep leadership organized, informed, and operating efficiently.

Skills

Executive support

Communication

Organization

Time management

Detail oriented

MS Office

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

NOW HIRING: Executive Assistant / Office Manager Location: Glenwood Springs, CO Job Type: Full-Time Pay: Competitive Salary Based on Experience

Are you an organized, proactive professional who enjoys keeping a business running smoothly? We’re seeking an experienced Executive Assistant / Office Manager to support company leadership and oversee daily office operations for a growing property and HOA management business serving the Roaring Fork Valley. This is an excellent opportunity for someone who takes initiative, anticipates needs, handles confidential information with discretion, and enjoys balancing executive support with hands‑on office management. Experience with real estate, contracts, legal documents, or property management is highly preferred.

What You’ll Do

• Manage executive calendars, meetings, appointments, and travel arrangements.


• Coordinate executive communications and prepare correspondence, reports, and meeting materials.


• Draft, review, and organize contracts, agreements, and legal documentation.


• Coordinate with title companies, vendors, and business partners.


• Oversee daily office operations, supplies, equipment, and vendor relationships.


• Improve administrative procedures and office systems.


• Assist with invoices, expenses, and financial documentation.


• Manage special projects and competing priorities from start to finish.


• Handle sensitive information with professionalism and confidentiality.


• Help keep leadership organized, informed, and operating efficiently.

What We’re Looking For

• 5+ years of Executive Assistant or Office Manager experience.


• Experience supporting business owners or senior-level executives.


• Strong written and verbal communication skills.


• Excellent organization, time management, and attention to detail.


• Advanced proficiency in Microsoft Office, including Word, Excel, and Outlook.


• Experience with Adobe Acrobat and electronic document management.


• Ability to manage competing deadlines and work independently.


• Professional demeanor and strong customer service skills.


• Resourcefulness, sound judgment, and a proactive approach to problem‑solving.

Preferred Experience

• Real estate, HOA, or property management.


• Contract administration or legal documentation.


• Paralegal or Legal Assistant experience.

Why Join?

• Competitive salary based on experience.


• Paid time off and paid holidays.


• Health insurance.


• Retirement plan.


• Professional development opportunities.


• Supportive, team-oriented work environment.


• Opportunity to become a trusted partner to leadership and contribute to a growing business.

Ideal Backgrounds

• Executive Assistant, Office Manager, Administrative Manager, Senior Administrative Assistant, Executive Coordinator, Legal Assistant, Paralegal, Property Management Administrator, or Operations Coordinator.