Administrative Assistant

Glenwood Springs; Glenwood Springs (CO); Sur place; USD 65 000 - 110 000; Plein temps

Avantages offerts par ce poste

PTO

Paid holidays

Medical/dental/vision

401(k)

Résumé du poste

Glenwood Springs is seeking an Administrative Assistant for an on-site role in Glenwood Springs, CO. The position blends accounting and administrative tasks, reporting directly to the Controller.

Responsibilities include invoice review, financial reconciliations, expenses tracking, and calendar management, with a focus on accuracy and efficiency. The role requires strong Excel and QuickBooks experience, excellent communication, and high attention to detail.

Qualifications

• Experience overseeing accounting and administrative tasks in a private office.
• Proven ability to manage invoicing, expense tracking, and financial reconciliations.
• Strong communication, organization, and time-management skills.
• Willingness to learn QuickBooks and Excel processes as needed.

Responsabilités

• Review invoices and enter them into QuickBooks.
• Maintain financial records and vendor files.
• Reconcile company credit cards and perform monthly bank reconciliations.
• Track expenses and fill out Excel worksheets; manage shared calendar.

Connaissances

Self-direction

Flexibility

High energy

Communication

Attention to detail

Organization

Excel

QuickBooks

Outils

QuickBooks

Excel

Description du poste

Job Title: Administrative Assistant

Location: Glenwood Springs, CO

Salary: $65,000 - $110,000

Benefits: PTO, Paid Holidays, Medical/Dental/Vision, 401(k)

Job Description: This full or part-time on-site position requires a mix of accounting and administrative duties for a private office and reports directly to the Controller. Broad duties include invoice review, financial reconciliations, tracking expenses, filling out excel worksheets and shared calendar management.

Accounting Duties

1. Reviewing invoices and entering them into QuickBooks
2. Maintenance of financial records including bank statements and vendor files
3. Reconciliation of company credit cards
4. Monthly bank reconciliations

Administrative Duties

1. Track employee attendance records
2. Enter staff scheduling entries into shared calendar
3. Assist with human resources related tasks
4. Processing of incoming and outgoing mail/shipments

Experience / Skills

1. Solid sense of self-direction
2. High degree of professional flexibility and creativity
3. High-energy work ethic
4. Excellent oral and written communication skills
5. Exceptional attention to detail and precision orientation
6. Sound organizational skills
7. Strong Microsoft Excel knowledge
8. Experience using QuickBooks (willing to teach for the right candidate)