Administrative Assistant

Undisclosed; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid Holidays

Medical/Dental/Vision

401(k)

Job summary

Undisclosed is seeking an Administrative Assistant for an on-site role in Glenwood Springs, CO. The position combines accounting and administrative duties, reporting to the Controller.

Responsibilities include invoice review, financial reconciliations, expense tracking, Excel worksheet management, and calendar coordination. This role can be full- or part-time and requires strong initiative, excellent communication, and meticulous attention to detail.

Qualifications

• Ability to work independently and take initiative.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficient in Excel and QuickBooks with willingness to learn.

Responsibilities

• Reviewing invoices and entering them into QuickBooks
• Maintenance of financial records including bank statements and vendor files
• Reconciliation of company credit cards
• Monthly bank reconciliations
• Track employee attendance records
• Enter staff scheduling entries into shared calendar
• Assist with human resources related tasks
• Processing of incoming and outgoing mail/shipments

Skills

Self-direction

Flexibility

Work ethic

Communication

Attention to detail

Organizational skills

Tools

Excel

QuickBooks

Job description

Job Title: Administrative Assistant

Location: Glenwood Springs, CO

Salary: $65,000 - $110,000

Benefits: PTO, Paid Holidays, Medical/Dental/Vision, 401(k)

Job Description: This full or part-time on-site position requires a mix of accounting and administrative duties for a private office and reports directly to the Controller. Broad duties include invoice review, financial reconciliations, tracking expenses, filling out excel worksheets and shared calendar management.

Accounting Duties

1. Reviewing invoices and entering them into QuickBooks


2. Maintenance of financial records including bank statements and vendor files


3. Reconciliation of company credit cards


4. Monthly bank reconciliations

Administrative Duties

1. Track employee attendance records


2. Enter staff scheduling entries into shared calendar


3. Assist with human resources related tasks


4. Processing of incoming and outgoing mail/shipments

Experience / Skills

1. Solid sense of self-direction


2. High degree of professional flexibility and creativity


3. High-energy work ethic


4. Excellent oral and written communication skills


5. Exceptional attention to detail and precision orientation


6. Sound organizational skills


7. Strong Microsoft Excel knowledge


8. Experience using QuickBooks (willing to teach for the right candidate)