On-Site Administrative Assistant – Finance & Excel Pro

Colorado Psychiatric; Glenwood Springs (CO); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

PTO

Paid holidays

Medical/Dental/Vision

401(k)

Job summary

Colorado Psychiatric in Glenwood Springs, CO, is seeking an Administrative Assistant to perform a mix of accounting and administrative duties on-site. The role supports the Controller and requires Excel and QuickBooks proficiency, attention to detail, and strong communication skills.

Responsibilities include invoice processing, reconciliations, calendar management, HR assistance, and mail/shipments handling. This is a full-time position with competitive benefits and growth opportunities.

Qualifications

• Experience with accounting and administrative tasks.
• Proficiency in Excel and QuickBooks.
• Strong communication and organizational skills.
• Ability to manage calendars and scheduling.

Responsibilities

• Review invoices and enter them into QuickBooks.
• Maintain financial records including bank statements and vendor files.
• Reconcile company credit cards.
• Monthly bank reconciliations.
• Track employee attendance records.
• Enter staff scheduling entries into shared calendar.
• Assist with human resources related tasks.
• Process incoming and outgoing mail/shipments.

Skills

Communication skills

Organizational skills

Attention to detail

Self-direction

Flexibility

Tools

Excel

QuickBooks

Job description

Colorado Psychiatric in Glenwood Springs, CO, is seeking an Administrative Assistant to perform a mix of accounting and administrative duties on-site. The role supports the Controller and requires Excel and QuickBooks proficiency, attention to detail, and strong communication skills.

Responsibilities include invoice processing, reconciliations, calendar management, HR assistance, and mail/shipments handling. This is a full-time position with competitive benefits and growth opportunities.