Administrative Assistant

DC Fabricators; Florence Township (NJ); On-site; USD 23,000 - 29,000; Part time

Job summary

BWXT in Florence, NJ is seeking a Part Time Administrative Assistant to provide administrative support and receptionist duties at this location. The role requires strong organizational, communication, and multitasking abilities and experience with front-office operations.

The position is part-time, five days a week for five hours daily, with typical responsibilities including greeting visitors, managing files, supporting the Finance department, office supplies, and meeting coordination.

Qualifications

• High School Graduate with administrative training.
• One year of general office experience preferred.
• Accurate, detail-oriented, ethical, and organized.
• Epicor experience is a plus.
• Proficient with MS Word, Excel and Outlook.

Responsibilities

• Greet visitors and manage front-desk duties as receptionist.
• Maintain department files in an orderly fashion.
• Assist Finance with administrative tasks.
• Manage department supplies and mail.
• Set up meetings and luncheons as required.
• Process outgoing mail and sort inbound mail.
• Support other departments with clerical duties.

Skills

Organizational skills

Communication

Multitasking

Reception/front-desk

Education

High School Diploma

Tools

ERP systems (Epicor)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

BWXT in Florence, NJ is looking for a Part Time Administrative Assistant

This position provides administrative support and receptionist for this location. Administrative professional with strong organizational, communication, and multitasking skills. Experienced in providing front-office support, assisting visitors, maintaining accurate files and records, coordinating meetings, managing office supplies and mail, and supporting departmental administrative needs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individual with a disability to perform the essential functions. This is a part-time position five days a week for five hours a day.

Monday - Friday for 5 hours a day

Essential Functions

• Serves as Company receptionist, greets visitors, assists with properly signed in and badged per the requirements of the security program.
• Maintains department files in an orderly fashion.
• Assists the Finance Department with administrative duties.
• Responsible for departmental supplies.
• Set-up and arrange for meetings/luncheons as required.
• Apply postage to outgoing mail/Sort incoming mail to departments
• Assist other departments with clerical duties
• Perform other duties as assigned.

Position Qualifications

• Accuracy – Ability to work efficiently as well as with accuracy.
• Detail Oriented – Ability necessary to concentrate on details.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace.
• Organized – Possessing the trait of being organized.
• knowledgeable with Epicor a plus

Education:

High School Graduate, with training in administrative skills.

Experience:

One year of general office experience preferred.

Computer Skills:

Excellent computer skills required. Must have a working knowledge of ERP systems and Microsoft applications such as WORD, Excel, and Outlook.