Administrative Assistant I

Spectraforce Technologies; Port Reading (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

Spectraforce Technologies seeks an Administrative Assistant I in New Jersey to provide essential clerical and administrative support for an 11-month duration. The role includes handling word processing, filing, mail processing, and front-line communication with internal teams.

Ideal candidates will have 0–3 years of experience, strong MS Office skills, and the ability to manage multiple tasks in a fast-paced environment with accuracy and a sense of urgency. Interviews are in-person.

Qualifications

• 0-3 years experience in administrative support.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Access, and Project).
• Excellent word-processing and proofreading skills.
• Strong organizational, analytical, attention to detail and follow-up skills.
• Ability to work on multiple projects concurrently with limited supervision.

Responsibilities

• Provides a variety of administrative and staff support services to an organizational unit.
• Performs a variety of administrative and clerical duties, including word processing, organizing electronic and paper files, processing mail, answering phones, and maintaining reports and data.
• May assist in preparation and control of records, statistics, and reports.
• May administer various programs, projects, and processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• May train and assist other employees.
• Other duties as assigned.

Skills

Strong organizational skills

Attention to detail

Time management

Strong communication

Tools

SAP

Microsoft Office

Job description

Overview

Job Title: Administrative Assistant I

Location: Westhampton, NJ, USA, 08060

Duration: 11 months

Schedule: Monday–Friday 8:00 AM to 4:30 PM with a 30-minute unpaid lunch, or 8:00 AM to 5:00 PM with a 1-hour unpaid lunch.

Interviews: In person

Responsibilities

• Provides a variety of administrative and staff support services to an organizational unit.
• Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, processing incoming mail, answering phones, maintaining reports and other pertinent data.
• May assist in preparation and control of records, statistics, and reports.
• May administer various programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• May train and assist other employees.
• Other duties as assigned.

Top 3 Skills

• Strong organizational skills; ability to work in a fast-paced environment, with attention to detail and a need for speed and accuracy in time-sensitive tasks.

Professional Skills

• Ability to read and comprehend instructions, correspondence, and memos.
• Able to write correspondence and effectively present information in one-on-one and small group situations to customers, clients, and other employees.
• Strong communication skills, both verbal and written.
• Apply common sense understanding to carry out instructions furnished in written, oral or diagram form; problem-solving involving several discrete variables in standardized situations.

Qualifications

• 0-3 years of experience; Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook, Access, and Project).
• SAP experience preferred.
• Excellent word-processing skills (50–60 wpm) and business writing ability, plus accurate proofreading skills.
• Strong organizational, analytical, attention to detail and follow-up skills.
• Ability to work on multiple projects concurrently and with limited supervision.
• Strong sense of urgency, organization, and work ethic.