Administrative Assistant

DC Fabricators Inc.; Roebling (NJ); On-site; USD 38,000 - 48,000; Full time

Job summary

BWXT in Florence, NJ is seeking an Administrative Assistant to provide administrative support and receptionist duties at this location. The role requires strong organizational, communication, and multitasking skills to support front-office operations, visitor intake, filing, meeting coordination, mail handling, and departmental needs.

The successful candidate will be detail-oriented with integrity and be able to work in a fast-paced environment, maintaining accurate records and assisting

Qualifications

• Administrative experience with front-office duties.
• Experience in maintaining files and records.
• Ability to coordinate meetings and manage mail.
• Strong organizational and multitasking abilities.
• Experience with ERP systems a plus.

Responsibilities

• Greet visitors and manage sign-in per security requirements.
• Maintain department files and office supplies.
• Support Finance and other departments with clerical tasks.
• Coordinate meetings and luncheons.
• Process incoming/outgoing mail.

Skills

Organizational skills

Communication skills

Multitasking

Receptionist/front office experience

Attention to detail

Ethics/Honesty/Integrity

Epicor knowledge

Education

High School Diploma

Tools

MS Word

Excel

Outlook

ERP systems

Epicor ERP

Job description

BWXT in Florence, NJ is looking for anAdministrative Assistant

This position provides administrative support and receptionist for this location. Administrative professional with strong organizational, communication, and multitasking skills. Experienced in providing front-office support, assisting visitors, maintaining accurate files and records, coordinating meetings, managing office supplies and mail, and supporting departmental administrative needs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individual with a disability to perform the essential functions.

Essential Functions:

• Serves as Company receptionist, greets visitors, assists with properly signed in and badged per the requirements of the security program.
• Maintains department files in an orderly fashion.
• Assists the Finance Department with administrative duties.
• Set-up and arrange for meetings/luncheons as required.
• Apply postage to outgoing mail/Sort incoming mail to departments
• Assist other departments with clerical duties
• Perform other duties as assigned.

POSITION QUALIFICATIONS:

• Accuracy – Ability to work efficiently as well as with accuracy.
• Detail Oriented – Ability necessary to concentrate on details.
• Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace.
• Organized – Possessing the trait of being organized.
• knowledgeable with Epicor a plus

SKILLS & ABILITIES

Education: High School Graduate, with training in administrative skills.

Experience: One year of general office experience preferred.

Computer Skills: Excellent computer skills required. Must have a working knowledge of ERP systems and Microsoft applications such as WORD, Excel, and Outlook.