Office Administrative Assistant

ADVANCED INFRASTRUCTURE DESIGN; Haines Corner (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Vision insurance

Paid time off

Job summary

ADVANCED INFRASTRUCTURE DESIGN is seeking an Administrative Assistant in Haines Corner, NJ. This full-time position involves performing various administrative tasks, providing support to the Office Manager, and managing office calendars and correspondence. Candidates must have proven experience in administrative roles, proficiency in Microsoft Office, and strong communication skills. A college degree is required, with an MBA or accounting background preferred. Benefits include 401(k) matching and health insurance.

Qualifications

• Proven experience as an administrative or office assistant.
• Ability to prioritize tasks and multitask effectively.
• Familiarity with general office procedures.

Responsibilities

• Perform diverse administrative and clerical tasks.
• Organize and schedule meetings and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.

Skills

Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational abilities

Problem-solving skills

Time management abilities

Attention to detail

Education

College education

MBA or related field

Tools

QuickBooks

ADP

Job description

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

Job Description

• Perform diverse administrative and clerical tasks to ensure efficient daily operations.
• Provide direct support to Office Manager, Marketing Director, and Engineering staff.
• Organize and schedule meetings, appointments, and maintain office calendars.
• Manage incoming calls, emails, and general correspondence.
• Track and order office supplies to maintain inventory.
• Assist with document processing, filing, and record-keeping.
• Support the onboarding process for new hires and maintain personnel records.
• Handle sensitive and confidential information with discretion.
• Assist with marketing or project-related tasks as assigned.

Qualifications

• Proven experience as an administrative or office assistant.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and ADP is highly desirable.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and time management abilities.
• Ability to prioritize tasks, manage interruptions, and multitask effectively.
• Familiarity with general office procedures and administrative systems.
• Proactive, self-motivated, and committed to excellence.
• High attention to detail with the ability to learn quickly.
• College education is required.
• Previous HR experience preferred.
• Education: MBA, accounting or related field is highly desirable.

Additional Information

This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ 08691.