Administrative Assistant

Dexian; Tucson (AZ); On-site; USD 23,419 - 24,796; Part time

Job summary

A prominent staffing agency is seeking an Administrative Assistant in Tucson, Arizona. This role involves providing high-level administrative support, including managing communications and office duties. The ideal candidate should possess strong organizational skills, a high school diploma, and familiarity with Microsoft Office tools. Key responsibilities include preparing documents, managing correspondence, and supporting senior managers. This is a contract position requiring full-time in-office presence, offering exposure to a collaborative team environment.

Qualifications

• 0-2 years experience required.
• Ability to work independently and manage time effectively.
• Ability to maintain confidentiality and organization.

Responsibilities

• Perform general office duties such as ordering supplies.
• Prepare invoices, reports, and financial statements.
• File and retrieve corporate documents and records.

Skills

Communication

Organization

Microsoft Office Tools

Customer Service

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Base pay range

$17.00/hr - $18.00/hr

Direct message the job poster from Dexian

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience

• High school diploma or GED required.
• 0-2 years experience required

Typical task breakdown

• Ensure calendar alignment with managers
• Process any travel requests and expense reports
• Planning events.
• Development of presentations as required.
• Work with the team to provide additional support as time is available.

Interaction with team

• Collaboration with a local and global team.
• 5days in the office is now required and people will be regularly in office to support and engage.
• Global team interaction through Conference calls with teams on differing time zones.

Team Structure

• Will primarily support 2 senior managers, but also provide support to the larger team located in Tucson.
• About 50 people locally.

Work environment

• Office only. 5-days/wk

Top 3 Skills

• Well organized.
• Capability to use Microsoft Office Tools.
• Communication

Additional Technical Skills (Required)

• Microsoft Excel
• Extraordinary organization
• Communication

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries: Manufacturing