Administrative Assistant – Level 1

Equa; Waldorf (MD); On-site; USD 35,000 - 45,000; Full time

Job summary

A professional services firm located in Waldorf, MD, is seeking a dedicated Administrative Assistant – Level 1 to provide crucial administrative support. Responsibilities include coordinating activities, managing files, and preparing documents. Ideal candidates should possess a high school diploma with two years of relevant experience and proficient knowledge of MS Office365. Proactive communication skills and confidentiality are essential in this role, as local travel may be required.

Qualifications

• Education: High School Diploma with 2 years of industry-specific experience.
• Willing to learn new technologies and stay current on industry trends.
• Maintain confidentiality of sensitive information.

Responsibilities

• Coordinates administrative activities and integrates information for dissemination.
• Performs a variety of administrative and clerical duties as assigned.
• Creates and manages spreadsheets, documents, and databases.

Skills

Adapt and implement new procedures

Excellent listening skills

Troubleshooting and problem solving

Strong interpersonal skills

Proficient knowledge with MS Office365

Education

High School Diploma plus 2 years experience

Job description

About the job Administrative Assistant – Level 1

Affirmative Action/ Equal Opportunity Employer

PURPOSE OF POSITION:

The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants.

RESPONSIBILITIES:

• Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients
• Performs a variety of administrative and clerical duties as assigned
• Responsible for electronic files and does research as required
• Uses the telephone, mail services and web sites in order to complete job functions
• Communicates on quasi-technical and programmatic elements
• Creates and manages spreadsheets, documents and databases
• Creates presentations, reports and documents
• Composes correspondence to clients and inner office personnel
• Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing

QUALIFICATIONS:

Education/Experience:

• High School Diploma plus 2 years industry specific experience
• Computer experience (certificates of completion for courses a plus)

Skills:

• Adapt and implement new procedures as required to provide excellent customer support
• Willing to learn new technologies and stay current on the latest industry trends
• Excellent listening, troubleshooting and problem solving skills
• Professionally and effectively communicate; both verbal and written at all levels within the organization
• Self-starter, able to work independently with minimum supervision
• Strong interpersonal skills and ability to work in a team environment
• Maintain complete confidentiality of sensitive information
• Proficient knowledge with MS Office365 applications

General Requirements:

• Ability to obtain and maintain a government security clearance
• May be required to work additional hours to support business objectives
• Limited availability to take leave during peak business cycles to support business objectives
• Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement)
• Local travel (DC Metro area) may be required