Administrative Specialist

Kelly; North Seadrift (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Retirement savings plan

Service bonus

Holiday pay plans

Transit spending account

Paid sick leave

Job summary

Kelly is seeking an Administrative Specialist in the Seadrift, Texas area to provide comprehensive administrative support to leaders and teams. The role emphasizes independent judgment, efficient scheduling, travel arrangements, and effective communication within the organization.

The ideal candidate will have strong organizational and time management skills, 3–5 years of related experience, and a proactive, reliable work style.

Qualifications

• High School Diploma or GED required
• 3-5 years mid-level administrative experience
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks
• Comfortable learning new systems and processes
• Strong communication skills
• Independent, reliable, proactive working style

Responsibilities

• Provide a wide variety of administrative support to leaders or groups
• Schedule meetings, book conference rooms, arrange travel and accommodations
• Attend meetings to assist with materials and notes
• Manage communications flow and ensure timely information
• Maintain documents and records; support SharePoint/Teams
• Assist with cost tracking and expense reports
• Coordinate with vendors and other departments as needed

Skills

Administrative experience

Organizational skills

Time management

Prioritization

Communication skills

Independent working style

Learning new systems

Education

High School Diploma or GED

Job description

Description

Kelly has an exciting opportunity for an Administrative Specialist in the Seadrift, Texas area! The Administrative Specialist provides general administrative support to a leader and/or department and exercises discretion and independent judgement in managing flow of work. The role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Primary Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food, drink, and managing the visitor process.
• May attend meetings to assist with presenting materials or taking notes. Under limited direction, ensures communications flow properly utilizing knowledge of business function’s organization structure and overall Dow processes.
• Takes ownership in their work.
• Demonstrates good problem-solving skills.
• Capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrates comfort and skill when using technology.
• Strong organization and time management skills.
• Good planning skills and ability to anticipate needed resources.
• Able to adapt to change.
• Demonstrates good problem-solving skills.
• Good team player and a fixer.
• Help troubleshooting issues and serve as a point person for questions or guidance.
• May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary.
• Books flights, cars, make hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams.
• Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others and submits on behalf of leader and or team.
• Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Find ways to improve project team efficiency.
• Works with minimal direction to produce quality results.
• Overcomes obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals. Seize opportunities in a responsive manner.
• Has a bias for action. Maintains productivity during times of change.
• Builds appropriate rapport and effective relationships within Dow.
• Understands and responds to others’ concerns.
• Able to compile diverse opinions to help resolve issues.
• Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
• Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department.
• Relates project work with department business objectives or strategy.
• Makes good decisions beyond specific area of expertise.
• Sets high standards of personal excellence and models these behaviors in work habits.
• Works to motivate and encourage others.
• Works independently with the software IT tools.
• Teachers and coach’s others how to use standard office equipment and software systems.
• Maintains documents and records in accordance with company guidelines.
• Utilizes information integrity principles to properly classify, store and protect confidential technical information.
• Identifies customer client co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business functional systems.
• Assist Quality Specialists with administrative and coordination tasks

Qualifications

• High School Diploma or GED (no specific degree required)
• Mid-level administrative experience (approximately 3-5 years)
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks
• Comfortable learning new systems and processes
• Strong communication skills
• Independent, reliable, and proactive working style

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Engineering?
Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world’s most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we’re here to guide you to the next step in your engineering career.

About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.