Administrative Assistant

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

The Ohio State University Wexner Medical Center in Columbus, OH is seeking an Administrative Assistant to support the Division Administrator and the Manager for Administrative Operations. The role includes coordinating calendars, meetings, and large events, and assisting with daily activities of the administrative office.

You will prepare and edit correspondence for division leaders, assist with policy implementation, and help supervise administrative staff as directed.

Qualifications

• 6 months experience in customer service or communications, including researching, analyzing and interpreting information.
• 3 months experience in budgeting.

Responsibilities

• Provide administrative support to the Division Administrator and the Manager for Administrative Operations.
• Coordinate calendars, schedule meetings and organize large conferences and events.
• Prepare and edit correspondence, reports and documents for Division Director and Manager.
• Coordinate travel arrangements and track reimbursement of travel expenses.
• Assist with implementation of divisional administrative policies and procedures.
• Supervise workloads of administrative staff as directed by Manager.

Skills

Customer service

Communications

Budgeting

Education

CCS specs or equivalent

Job description

Job Description

Serves as Administrative Assistant providing support to the Division Administrator and the Manager for Administrative Operations in the Division of Hematology, within the Department of Internal Medicine; performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, Manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned.

Minimum Education Required

Per Classified Civil Svc Specs or equivalent combination of education and experience

Required Qualifications

Per CCS Specifications. 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.