Administrative Assistant 2-Medical Oncology

Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Ohio State University is seeking an Administrative Assistant within the Division of Medical Oncology, Department of Internal Medicine, to support faculty, administrators, and programs in patient care, academic, and research missions. The role handles calendars, meetings, travel, correspondence, and records.

Minimum education is a High School Diploma or GED. A background check is required, with pre-employment physical or drug screen possible. Equal opportunity employer.

Qualifications

• Six months experience using computers to generate materials.
• Six months experience in office practices and procedures.
• Six months experience in customer service.

Responsibilities

• Coordinates and maintains appointment calendars.
• Schedules meetings, conferences, and events.
• Attends and records minutes of meetings.
• Resolves travel arrangements and tracks expenses.
• Prepares reports, slides, and grant supporting materials.

Skills

Office admin

Customer service

Calendar management

Travel arrangements

Education

High School Diploma or GED

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

The Administrative Assistant within the Division of Medical Oncology in the Department of Internal Medicine; performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence;

prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education Required:

High School Diploma or GED

Required Qualifications:

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a pre-employment physical including a drug screen.

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.