Assistant to the Chair- Internal Medicine Administration

The Ohio State University; Columbus (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

The Ohio State University in Columbus, OH seeks an Office Administrative Associate to assist the Chair in the Department of Internal Medicine. You will provide confidential support, coordinate administrative functions, manage the Chair's calendar, and prepare materials for meetings and events.

You will also coordinate travel, support ALI Center activities, and serve as a liaison to leadership offices and external partners to ensure deadlines are met and information flows smoothly.

Qualifications

• Administrative support experience required.
• Calendar, scheduling and correspondence management.
• Strong communication with leadership and external partners.
• Familiarity with budgeting and travel coordination.

Responsibilities

• Provide comprehensive support to the Chair and coordinate administrative functions.
• Maintain Chair's calendar and prepare materials for meetings and events.
• Coordinate travel and meeting logistics for Chair and ALI Center program.
• Serve as liaison to leadership offices and external partners.

Skills

Administrative support

Calendar management

Communication skills

Meeting coordination

Education

Per Classified Civil Svc Specs

Job description

Job Title

Assistant to the Chair- Internal Medicine Administration

Department

Medicine | IM Administration

Job Description

Office Administrative Associate in the Department of Internal Medicine serves as Assistant to Chair; provides comprehensive support, expertise and coordination of administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Chair and determining appropriate disposition of matters; confers with Chair daily to set priorities and ensure deadlines are met; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Chair?s calendar and proactively manages the distribution/flow of information in the office and Chair?s schedule by identifying issues to be addressed directly by the Chair; oversees the set up and coordination of Chair?s Acute Lung Injury (ALI) Center and Program Project Grant activities with affiliate institutions; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; ensures Chair is properly prepared with necessary paperwork and backup materials for meetings, speeches and other contacts with internal and external constituencies; maintains communication with Chair when he/she is off campus regarding calls, correspondence and department related matters; reports disposition and/or delegation of said matters as appropriate and, when necessary, ensures timely response to pertinent issues; organizes and facilitates special events; takes a leadership role to ensure the meetings flow smoothly; arranges complex and detailed travel plans and itineraries; supports research activities of Chair; processes requests and requisitions requiring Chair?s approval; assigns and oversees day-to-day activities of support staff assigned to support Chair.

Minimum Education Required

Per Classified Civil Svc Specs

Required Qualifications

Per CCS Specifications. 6 mos. experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting.

Additional Qualifications

Some positions require 6 mos. experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; and/or 3 mos. exp. (300 hrs course work) in supervision management and 3 mos. experience (300 hours course work) in interviewing. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen. Qualified candidates may be asked to complete a pre-employment physical including a drug screen and background check.

Additional Information

• Location: Twelfth Ave, 395 W (0356)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Background Check and Drug Screening

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Application Instructions

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Thank You and Additional Information

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

The university is an equal opportunity employer, including veterans and disability.