Administrative Assistant-Hematology

The Ohio State University; Columbus (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Hospital affiliation

Job summary

Administrative Assistant within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes

Qualifications

• Six months experience in customer service or communications.
• Three months experience in budgeting.
• Requires successful completion of a background check.

Responsibilities

• Performs administrative and secretarial tasks for faculty, administrators and programs; coordinates and maintains appointment calendars; schedules meetings, conferences, and events; attends and records minutes; handles travel arrangements and reimbursements.
• Drafts and prepares correspondence; prepares reports, tables and slides; assists with grant applications, manuscripts and research reports; updates CVs and CME documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers.
• Opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Skills

Customer service

Budgeting

Communication

Education

Equivalent education and experience

Job description

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Job Title:Administrative Assistant-HematologyDepartment:Medicine | IM Hematology

Administrative Assistant within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education/Experience Requirements

Per Classified Civil Service Specs Or an equivalent combination of education and experience.

Required Qualifications

Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months experience (300 hrs. course work) in budgeting. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Function: Business Operations and Planning

Subfunction: Administrative Assistance

Career Band: Individual Contributor Series-Technical

Career Level: T2

Location:James Outpatient Care (1043)

Position Type:RegularScheduled Hours:40 Shift:First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.