Administrative Assistant-Pulmonary Critical Care and Sleep

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 34,000 - 52,000; Full time

Job summary

The Ohio State University Wexner Medical Center seeks an Administrative Assistant within the Division of Pulmonary, Critical Care and Sleep Medicine in the Department of Internal Medicine. The role supports patient care, academic, and research missions by handling calendars, meetings, and communications.

Responsibilities include coordinating travel, preparing reports, assisting with grant applications and credentialing, and assisting faculty with CME documentation.

Qualifications

• Six months experience using computers to generate a variety of materials ranging from basic to complex.
• Six months experience in office practices and procedures.
• Six months experience in customer service.

Responsibilities

• Coordinate and maintain appointment calendars for assigned faculty and administrators.
• Schedule and coordinate meetings, conferences, and special events including logistics.
• Attend and record minutes of meetings and transcribe distribution of records.
• Make travel and lodging arrangements, track receipts, and prepare reimbursement requests.

Job description

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Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.