Administrative Assistant-Pulmonary Critical Care and Sleep

Wexner Medical Center; Columbus (OH); On-site; USD 40,000 - 52,000; Full time

Job summary

Wexner Medical Center in Columbus, OH, seeks an Administrative Assistant within the Division of Pulmonary, Critical Care and Sleep Medicine to support faculty, administrators, and programs across patient care, academics, and research.

You will manage calendars, coordinate meetings and events, prepare minutes, transcribe records, arrange national and international travel, process expenses, drafts, reports and slides, and assist with credentialing and CME documentation.

Qualifications

• Six months experience in office practices and procedures.
• Six months experience in customer service.
• Six months experience generating materials for administrative use.
• Background check required; may include drug screen.

Responsibilities

• Coordinate and maintain appointment calendars.
• Schedule meetings, conferences, educational programs and events.
• Attend, transcribe and distribute meeting minutes.
• Prepare correspondence, reports, tables and slides for presentations.
• Assist with grant applications, manuscripts and research reports.
• Update CV and CME documentation; liaise with faculty and external contacts.
• Answer phones and manage mail; maintain files and records.

Skills

Microsoft Office

Calendar management

Travel coordination

Customer service

Education

High school diploma

Tools

Outlook

Job description

Administrative Assistant within the (Division of Pulmonary, Critical Care and Sleep Medicine) in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.