Administrative Assistant 3-Hematalogy

Ohio State University; Columbus, Northern (OH, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Ohio State University’s Hematology Division in the Department of Internal Medicine seeks an Administrative Assistant to support the Division Administrator and Manager for Administrative Operations. The role coordinates calendars, schedules and large meetings, and assists with daily office operations, policy implementation, and data gathering for strategic decisions.

The candidate will prepare documents, arrange travel, track reimbursements, compose routine correspondence, and help supervise

Qualifications

• 6 months experience in customer service or communications.
• 3 months experience in budgeting.
• Background check required.

Responsibilities

• Manage and coordinate division administrator calendars and meetings.
• Prepare and edit correspondence, reports and documents for Division Director and Manager.
• Coordinate travel arrangements and reimbursements.
• Assist with development and implementation of division administrative policies and procedures.
• Supervise and coordinate workload of administrative staff as directed by Manager.

Skills

Customer service

Communications

Education

Classified Civil Service Specs

CCS Education/Experience

Job description

Administrative Assistant 3-Hematalogy## Department:Medicine | IM HematologyJob Description Serves as Administrative Assistant providing support to the Division Administrator and the Manager for Administrative Operations in the Division of Hematology, within the Department of Internal Medicine; performs and coordinates management-level administrative duties for divisional leaders; oversees and coordinates appointment calendars; schedules, coordinates and organizes professional, scientific and administrative individual and committee meetings, and other large scale events and conferences; assists Manager for Administrative Operations with planning, monitoring and coordinating daily activities of administrative office; researches, collects and compiles information and data as requested to aid Division Director, DA, Manager and other division management staff in decision making and strategic planning initiatives; transmits directives; actively participates in the development and implementation of divisional administrative office policies and procedures; assists with implementation of new initiatives; assists Manager with functional supervision of academic administrative assistant staff members; coordinates and monitors workloads of support staff as directed by Manager; creates and generates reports; independently composes and responds to routine correspondence; prepares and edits correspondence, reports and other documents for DA and Manager; coordinates and makes travel arrangements; prepares and tracks reimbursement of travel expenses; assists with special projects as assigned.Minimum Education Required Per Classified Civil Svc Specs or equivalent combination of education and experience Required Qualifications Per CCS Specifications. 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing and interpreting information; 3 months experience (300 hours course work) in budgeting. Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.## Additional Information:## Location:James Cancer Hospital (0375)## Position Type:Regular## Scheduled Hours:40## **Shift:*****Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***