Administrative Assistant

Roylo Partners; City of Rochester (NY); Presencial; USD 40.000 - 50.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision benefits

Paid time off (PTO)

401(k) with employer match

Training and development opportunities

Career progression potential

Descripción de la vacante

Roylo Partners in Rochester, NY is seeking an Administrative Assistant to help support daily office operations, scheduling, documentation, and general coordination. This full-time, on-site role requires clear communication and a proactive, detail-oriented approach in a professional office environment.

You will assist with scheduling, recordkeeping, and calendar management, while preparing reports and coordinating administrative tasks to keep the team on track. Equal opportunity employer.

Formación

• Prior administrative, clerical, or office experience.
• Strong organizational and detail orientation.
• Excellent written and verbal communication.
• Ability to prioritise competing deadlines.
• Proactive, dependable, and professional.
• Willingness to learn new systems.
• Comfort with standard office software and digital filing.

Responsabilidades

• Provide administrative support to team members and management.
• Organise, update, and maintain digital records, documents, and office files.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Prepare, format, and review correspondence, reports, and other office documents.
• Respond to routine enquiries and direct requests to the appropriate team member.
• Handle incoming calls, emails, and general office communications professionally.
• Track paperwork, follow up on outstanding tasks, and help meet internal deadlines.
• Maintain office supplies and assist with general office organisation.
• Support the coordination of administrative processes and identify opportunities to improve efficiency.

Conocimientos

Organisational skills

Written & verbal communication

Task prioritisation

Proactive & dependable

Office software proficiency

Administrative/clerical experience

Willingness to learn

Herramientas

Microsoft Office

Descripción del empleo

Full-time | Monday–Friday | 8:30 AM–5:00 PM | On-site

Keep the Office Running Smoothly

We’re looking for a reliable, organised, and detail-oriented Administrative Assistant to help keep daily office operations running efficiently. This role is suited to someone who communicates well, enjoys keeping information organised, and can manage a variety of administrative tasks in a professional office environment.

You’ll support the team with scheduling, documentation, recordkeeping, and general coordination, helping ensure that day-to-day activities stay on track.

Key Responsibilities

• Provide administrative support to team members and management.
• Organise, update, and maintain digital records, documents, and office files.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Prepare, format, and review correspondence, reports, and other office documents.
• Respond to routine enquiries and direct requests to the appropriate team member.
• Handle incoming calls, emails, and general office communications professionally.
• Track paperwork, follow up on outstanding tasks, and help meet internal deadlines.
• Maintain office supplies and assist with general office organisation.
• Support the coordination of administrative processes and identify opportunities to improve efficiency.

What We’re Looking For

• Strong organisational skills and attention to detail.
• Clear written and verbal communication.
• Ability to prioritise tasks and manage competing deadlines.
• A professional, dependable, and proactive approach to work.
• Comfortable using standard office software, email, and digital filing systems.
• Previous administrative, clerical, or office experience is an advantage.
• Willingness to learn new systems and support a busy team.

Benefits & Development

• Medical, dental, and vision benefits.
• Paid time off.
• 401(k) with employer match, subject to plan eligibility.
• Training and opportunities to develop administrative skills.
• Potential for long‑term professional growth and career progression.

This is a permanent, full‑time, on‑site position based in Rochester, NY, with a Monday–Friday schedule from 8:30 AM to 5:00 PM.

We are an equal opportunity employer and welcome applicants from all backgrounds.