Administrative Assistant LONG ISLAND NY

Engage Partners Inc.; Hauppauge (NY); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

401(k) after one year of employment

Opportunities to learn and develop new

Growth within the company

Job summary

Engage Partners Inc. in Hauppauge, NY is seeking an Administrative Assistant to provide essential support in a fast-paced office. The role requires professionalism, proactivity, and the ability to multitask while maintaining accuracy.

Responsibilities include answering calls and emails, greeting visitors, data entry, calendar management, meeting coordination, and preparing reports and documents. The ideal candidate is organized, detail-oriented, and able to work independently or with a team.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar software.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Greet visitors and assist with general inquiries.
• Perform data entry, filing, scanning, and document organization.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Prepare, review, and maintain reports, correspondence, and other office documents.
• Maintain accurate records and organize office files.
• Assist with daily office operations and administrative tasks.
• Communicate with clients, vendors, and team members as needed.
• Monitor office supplies and assist with ordering when necessary.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Attention to detail

Multitasking

Independent & team work

Professional attitude

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Schedule: Monday through Thursday 8 to 5, Friday 8-4

About the Position

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team! The ideal candidate is professional, proactive, and able to multitask in a fast-paced office environment. This individual will provide essential administrative support to help ensure daily operations run smoothly and efficiently.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.
• Greet visitors and assist with general inquiries.
• Perform data entry, filing, scanning, and document organization.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Prepare, review, and maintain reports, correspondence, and other office documents.
• Maintain accurate records and ensure office files are organized.
• Assist with daily office operations and administrative tasks.
• Communicate with clients, vendors, and team members as needed.
• Monitor office supplies and assist with ordering when necessary.
• Handle confidential information with discretion and professionalism.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, or similar software.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional attitude, dependable work ethic, and a willingness to learn.
• Ability to work independently and as part of a team.

What We Offer

• A professional and supportive work environment.
• Medical Insurance
• 401(k) after one year of employment
• Opportunities to learn and develop new skills.
• Opportunity for growth within the company.