Senior Administrative Assistant

Beacon Hill Staffing Group, LLC; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Houston, TX is seeking a Senior Administrative Assistant to provide comprehensive support to a team of professionals in a fast-paced environment. This role requires strong organization, multitasking, and delivering exceptional internal client service, with an emphasis on calendar management, travel coordination, and expense reporting.

The position is full-time and onsite, offering a competitive salary with bonus opportunities and a collaborative culture with

Qualifications

• 3+ years of administrative support experience in a corporate or professional office environment.
• Experience coordinating calendars, travel arrangements, scheduling, and expense reporting.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to handle multiple priorities with accuracy and discretion.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare and process expense reports, reimbursements, and admin documents.
• Support business operations through reporting, data entry, and workflow management.
• Assist with meeting planning, presentations, and special projects.
• Serve as a key point of contact for admin requests and day-to-day support.
• Maintain accurate records and ensure timely completion of processes.
• Collaborate with colleagues to provide seamless team support and coverage.
• Handle confidential information with discretion and professionalism.
• Prioritize multiple requests and deadlines in a high-volume environment.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Microsoft Office

Tools

Outlook

Excel

PowerPoint

Travel booking systems

Job description

Senior Administrative Assistant

Location: Houston, TX

Schedule: Full-Time, Onsite (Monday-Friday)

Compensation: Competitive salary plus bonus opportunity

About the Opportunity

A highly respected and established professional services organization is seeking a Senior Administrative Assistant to provide comprehensive support to a team of high-performing professionals in a fast-paced environment. This position is ideal for an experienced administrative professional who thrives on organization, multitasking, and delivering exceptional internal client service. The organization offers a collaborative, team-oriented culture with strong training, professional development opportunities, and excellent employee amenities.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Prepare and process expense reports, reimbursements, and administrative documentation
• Support business operations through reporting, data entry, and workflow management
• Assist with meeting planning, presentations, and special projects
• Serve as a key point of contact for administrative requests and day-to-day support needs
• Maintain accurate records and ensure timely completion of administrative processes
• Collaborate closely with colleagues to provide seamless team support and coverage
• Handle confidential information with discretion and professionalism
• Prioritize multiple requests and deadlines in a high-volume environment

Qualifications

• 3+ years of administrative support experience in a corporate or professional office environment
• Demonstrated experience managing calendars, travel arrangements, scheduling, and expense reporting
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proven ability to handle multiple priorities with accuracy and attention to detail
• Professional demeanor with a customer-service-oriented mindset
• Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
• Comfortable learning new technology and business systems

Preferred Background

Experience supporting executives, senior leaders, consultants, project teams, or other professionals within corporate, financial services, energy, consulting, construction, or similar business environments is highly valued.

Equal Opportunity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)