Administrative Assistant

Career Group; Campbell (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

A dynamic fintech start-up is seeking an Administrative Assistant to manage office operations and support recruiting efforts. This is an in-office role requiring overtime during the week. The ideal candidate is detail-oriented and thrives in fast-paced environments. The salary range is $90,000 to $120,000 per year, plus bonus and benefits.

Qualifications

• 1–2 years of experience in a fast-paced professional environment.
• Experience in start-up or recruiting coordination is a plus.
• Highly driven and self-motivated, with initiative.

Responsibilities

• Coordinate and schedule interviews with hiring managers.
• Support recruiting by tracking applicants and conducting reference checks.
• Coordinate onboarding for new hires.

Skills

Organizational skills

Multitasking skills

Attention to detail

Professional communication

Initiative

Job description

Administrative & Office Operations Assistant

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $120,000.00/yr

Our client, a rapidly growing fintech start-up, is seeking a stellar Administrative Assistant to support their dynamic team with coordination, recruiting, and office management tasks. This role is ideal for a detail-oriented, proactive individual who enjoys wearing multiple hats and contributing to a collaborative, fast-paced environment. You’ll play a key role in keeping operations running smoothly while also assisting with the company’s recruiting and onboarding processes.

Please note this is an in-office role with required overtime, Monday through Friday, and remote availability on weekends.

What You’ll Do

• Partner with hiring managers and recruiters to coordinate and schedule interviews, manage candidate communication, and ensure a seamless interview process.
• Support recruiting efforts by tracking applicants, conducting reference checks, maintaining candidate databases, and assisting with offer and onboarding logistics.
• Coordinate onboarding for new hires, organizing materials and ensuring a smooth transition into the team.
• Handle mail, deliveries, and other administrative documents, maintaining excellent organization across office systems.
• Manage office inventory, keeping supplies stocked, organized, and documented.
• Provide general administrative support to the team and assist with ad hoc and special projects as needed.

What You’ll Bring

• 1–2 years of experience in a fast-paced professional environment; start-up or recruiting coordination experience a plus.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Highly driven and self-motivated, with the ability to take initiative and adapt quickly to new challenges.
• Professional communication skills and a collaborative, team-oriented mindset.

Salary Range

$90,000 – $120,000 plus bonus/equity and comprehensive benefits.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting

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