Executive Personal Assistant

Career Group; San Francisco (CA); On-site; USD 145,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Competitive salary

Job summary

A reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to support a busy CEO. The role involves managing calendars, coordinating travel, and handling domestic tasks. Candidates should have over 5 years of experience supporting high-profile clients, be proficient with tools like Google Workspace, and maintain professionalism. This on-site position offers a competitive salary range of $145,000 to $165,000 and various benefits. Overtime is required along with occasional travel.

Qualifications

• 5+ years of experience supporting high-profile or UHNW principals.
• Strong track record managing personal and household operations.
• Highly proficient in Google Workspace and modern productivity tools.

Responsibilities

• Manage calendars, travel logistics, and personal errands.
• Coordinate complex domestic and international travel.
• Oversee full-scale household operations and vendor management.

Skills

Executive Assistant experience for high-profile clients

Personal Assistant experience

Proficient in Google Workspace

Proficient in Slack

Proficient in modern productivity tools

Professionalism and discretion

Strong organizational skills

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$145,000.00/yr - $165,000.00/yr

A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth.

Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.

Key Responsibilities

• Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions
• Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses.
• Arrange all meeting logistics both internal and for high profile external clients
• Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
• Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
• Plan and execute private family events, dinners, and celebrations
• Track and reconcile expenses and assist with household budgeting
• Serve as liaison between the executive, family, vendors, and household staff
• Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
• Maintain files, contacts, records, and office supplies
• Support special projects and cross-functional initiatives

Qualifications

• 5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives
• Strong track record managing personal and household operations in demanding environments
• Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
• Exceptionally polished, proactive, and resourceful — a step ahead at all times
• Able to interface with high-profile individuals with professionalism and discretion
• Comfortable working as part of a collaborative support team
• Fully accessible mindset — willing to work outside standard business hours

$145,000 – $165,000

Competitive Base Salary + Benefits

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women‑Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative, Staffing and Recruiting

Medical insurance

Vision insurance