Administrative Assistant

AppleOne Employment Services; Burbank (CA); On-site; USD 37,000 - 48,000; Full time

Job summary

A mission-driven nonprofit in Burbank, CA is seeking an Administrative Assistant for a full-time, direct hire role. The ideal candidate is organized, service-oriented, and enjoys supporting multiple departments while advancing community-focused work.

The Administrative Assistant will support executive leadership and staff across administration, operations, finance, HR, development, events, and communications, contributing to a collaborative, values-driven environment.

Qualifications

• 1 to 2 years of administrative, clerical, office coordination, or related support experience.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, calendars, and ongoing projects.
• Professional communication skills with the ability to interact effectively with staff, visitors, vendors, volunteers, donors, schools, and community partners.
• Proficiency with common office technology, including email, calendars, spreadsheets, documents, databases, and general administrative systems.
• Detail-oriented approach to data entry, documentation, correspondence, scheduling, and office procedures.

Responsibilities

• Support daily office operations, including answering phones, greeting visitors, managing mail, ordering supplies, maintaining calendars, entering data, and coordinating office logistics.
• Assist the Executive Director with calendar management, meeting agendas, note-taking, scheduling, event support, and general administrative tasks.
• Coordinate event-related administrative needs, including fundraising events, board events, raffles, silent auctions, donor correspondence, refreshments, check-in support, and volunteer coordination.
• Provide administrative support to finance, operations, human resources, development, and communications teams, including internal requests, documentation, reports, and process updates.
• Help manage office space, facilities, vendors, contractors, supplies, in-kind donations, and general operational workflows.

Skills

Administrative support

Calendar management

Event coordination

Communication

Data entry

Confidentiality

Multi-department support

Tools

Email

Calendars

Spreadsheets

Documents

Databases

Job description

Job Summary

A mission-driven nonprofit organization in Burbank, CA is seeking an Administrative Assistant for a full-time, direct hire opportunity. This role is ideal for an organized, service-oriented administrative professional who enjoys supporting multiple departments and contributing to meaningful community-focused work.

The Administrative Assistant will work closely with the Executive Director and core staff across administration, operations, finance, human resources, communications, development, events, and volunteer coordination. This is a great opportunity to join a collaborative team with supportive leadership, strong values, and a positive work environment focused on expanding access to quality music education for children.

This position offers variety, visibility, and the chance to build a well-rounded administrative skill set while helping an organization run smoothly and advance its mission.

Key Responsibilities

• Support daily office operations, including answering phones, greeting visitors, managing mail, ordering supplies, maintaining calendars, entering data, and coordinating office logistics.


• Assist the Executive Director with calendar management, meeting agendas, note-taking, scheduling, event support, and general administrative tasks.


• Coordinate event-related administrative needs, including fundraising events, board events, raffles, silent auctions, donor correspondence, refreshments, check-in support, and volunteer coordination.


• Provide administrative support to finance, operations, human resources, development, and communications teams, including internal requests, documentation, reports, and process updates.


• Help manage office space, facilities, vendors, contractors, supplies, in-kind donations, and general operational workflows.


• Support communications-related tasks such as website updates, flyers, donor thank‑you correspondence, social media support, analytics, and intranet content coordination.

Compensation and Benefits

• Salary range: $37,440 to $47,840 per year.


• Job type: Direct hire.


• Schedule: Full-time.


• Classification: Non‑exempt.


• Location: Burbank, CA.

Required Qualifications and Skills

• Provide administrative support across office operations, executive support, events, communications, volunteer coordination, and department projects.


• Manage calendars, schedules, meeting notes, office supplies, vendor coordination, mail, data entry, and general workflow support.


• Assist with fundraising events, donor communications, volunteer onboarding, and event logistics.


• Support cross‑functional teams including finance, operations, human resources, development, and communications.


• 1 to 2 years of administrative, clerical, office coordination, or related support experience.


• Strong organizational skills with the ability to manage multiple priorities, deadlines, calendars, and ongoing projects.


• Professional communication skills with the ability to interact effectively with staff, visitors, vendors, volunteers, donors, schools, and community partners.


• Proficiency with common office technology, including email, calendars, spreadsheets, documents, databases, and general administrative systems.


• Detail‑oriented approach to data entry, documentation, correspondence, scheduling, and office procedures.


• Ability to maintain confidentiality and provide dependable support to leadership and internal teams.


• Positive, collaborative, and mission‑focused attitude with a willingness to assist wherever needed.

Preferred Qualifications

• Experience working in a nonprofit, charitable organization, education‑focused organization, or community‑based environment.


• Experience supporting fundraising events, donor correspondence, raffles, auctions, or board‑related activities.


• Familiarity with volunteer coordination, onboarding, scheduling, or community event support.


• Experience assisting with website updates, social media, communications analytics, flyers, or internal portal content.


• Exposure to basic finance, operations, human resources, or development administrative support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.