Administrative & Accounting Coordinator

ELECTRIC MOTOR SERVICES INC; Hammond (IN); On-site; USD 32,000 - 46,000; Full time

Job summary

ELECTRIC MOTOR SERVICES INC is seeking a dependable administrative/accounting assistant to join our team on site. Responsibilities include greeting visitors, handling data entry, invoicing, and filing, while supporting procurement, payroll, and HR duties.

The role requires basic accounting knowledge, proficiency with MS Office, and a professional, organized approach. You will work under the President/CEO and Accounting/HR Manager, contributing to a smooth office operation.

Qualifications

• High School Diploma is required.
• Proficient in MS Office (Outlook, Excel, Word) and accounting software Peachtree/QuickBooks.
• Strong verbal and written communication skills.
• Detail-oriented, organized, and able to multi-task.
• Experience with data entry and basic accounting concepts.

Responsibilities

• Answer incoming telephone calls.
• Greet visitors, vendors, and employees.
• Process and file production travel documents.
• Process and file shipping and receiving documents.
• Ensure and verify that all processed records are complete.
• Scan required documents into FileMaker (ERP System).
• Process vendor invoices into Peachtree.
• Prepare and distribute customer invoices.
• Match packing slips with invoices.
• Examine documents for completeness and accuracy.
• Coordinate deliveries, supplies, and staff communications.
• Follow QA policies affecting production, data entry, and safety.
• Adhere to PPE plant requirements.
• Update FileMaker for employee setup, timeclock, and org chart.

Skills

Attention to detail

Multi-tasking

Verbal and written communication

Education

High School Diploma

Tools

MS Office

Outlook

Excel

Word

Peachtree

Quickbooks

Job description

ELECTRIC MOTOR SERVICES INC is seeking a dependable administrative/accounting assistant to join our team on site. Responsibilities include greeting visitors, handling data entry, invoicing, and filing, while supporting procurement, payroll, and HR duties.

The role requires basic accounting knowledge, proficiency with MS Office, and a professional, organized approach. You will work under the President/CEO and Accounting/HR Manager, contributing to a smooth office operation.