Engineering & Installation Administrative Assistant

Energy Management and Control Services, Inc.; Cranston (RI); On-site; USD 35,000 - 52,000; Full time

Job summary

Energy Management and Control Services, Inc. is seeking an Administrative Assistant to support the day-to-day operations. You will report to the Engineering and Installation Manager and collaborate with the Office Manager and Service Admin Assistant.

The role includes project administration, purchasing, scheduling, invoicing support, and general office duties to ensure a smooth-running environment and responsive service delivery.

Qualifications

• 5+ years experience working in an office environment.
• Experience with HVAC, electrical, service, construction or a technical company is a plus.
• Strong computer literacy, proficiency with the Microsoft programs suite (Excel, Word, Access)
• Ability to work in a fast-paced environment and manage multiple tasks at once
• Ability to communicate with all levels of staff and customers both oral and written
• Strong leadership ability

Responsibilities

• Project Administration – Construction Support: set up project folders and review for completeness.
• Compile progress billing information and documents as directed by the office manager.
• Enter purchase orders in the accounting system under the direction of the Service Admin Assistant.
• Compare invoices with purchase orders and verify correct job information and GL account.
• General Office Duties and Support: order supplies, run errands, greet visitors, maintain clean common areas.
• Answer the phone and direct callers to the appropriate staff member.
• Plan and support office meetings and trainings, coordinate with caterers.
• Maintain lunchroom and general office supplies; perform general filing and organizational tasks.

Skills

Office administration

Multi-tasking

Communication

Leadership

MS Office

Tools

Excel

Word

Access

Job description

Energy Management and Control Services, Inc. is seeking an Administrative Assistant to support the day-to-day operations. You will report to the Engineering and Installation Manager and collaborate with the Office Manager and Service Admin Assistant.

The role includes project administration, purchasing, scheduling, invoicing support, and general office duties to ensure a smooth-running environment and responsive service delivery.