Construction Admin & Project Support

Show Me Electrical Services LLC; Affton (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401(k)

Professional development

Performance-based bonuses

Job summary

Show Me Electrical Services LLC is seeking a dependable Administrative Assistant to support daily operations in a fast-paced construction environment. You will assist management, project managers, estimators, field personnel, customers, vendors, and subcontractors.

The role focuses on handling proposals, contracts, orders, and documentation while maintaining organized records and facilitating communication across teams. Office-wide support includes onboarding and timekeeping as needed.

Qualifications

• High school diploma or equivalent required; business or construction-related education a plus.
• 2+ years of administrative, office, construction, or contractor-office experience preferred.
• Strong computer skills: Word, Excel, Outlook, PDF/document management.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, dependable, customer-service oriented.
• Ability to learn electrical contracting terminology, procedures, and software.

Responsibilities

• Answer phones, emails, and customer inquiries professionally.
• Assist project managers and estimators with administrative tasks and project documentation.
• Prepare and maintain proposals, contracts, purchase orders, work orders, invoices, and change orders.
• Enter and maintain customer, project, vendor, and employee information.
• Track project paperwork, deadlines, permits, inspections, and required documentation.
• Assist with scheduling service calls, crews, inspections, meetings, and project activities.
• Communicate with customers, vendors, suppliers, subcontractors, and field employees.
• Request pricing, obtain quotes, and assist with material and equipment orders.
• Assist with AP/AR documentation.
• Prepare reports, spreadsheets, and correspondence.
• Maintain organized electronic and paper filing systems.
• Assist with onboarding paperwork, timekeeping, and office administration.
• Support management with special projects and other duties as needed.

Skills

Administrative support

Communication

Organization

Multitasking

Customer service

Time management

Education

High school diploma

Construction-related coursework

Tools

Word

Excel

Outlook

PDF/document management

Job description

A dependable, organized, detail-oriented Administrative Assistant supporting daily operations — assisting management, project managers, estimators, field personnel, customers, vendors, and subcontractors in a fast-paced construction environment.

Key responsibilities

• Answer phones, emails, and customer inquiries professionally
• Assist project managers and estimators with administrative tasks and project documentation
• Prepare and maintain proposals, contracts, purchase orders, work orders, invoices, and change orders
• Enter and maintain customer, project, vendor, and employee information
• Track project paperwork, deadlines, permits, inspections, and required documentation
• Assist with scheduling service calls, crews, inspections, meetings, and project activities
• Communicate with customers, vendors, suppliers, subcontractors, and field employees
• Request pricing, obtain quotes, and assist with material and equipment orders
• Assist with AP/AR documentation
• Prepare reports, spreadsheets, and correspondence
• Maintain organized electronic and paper filing systems
• Assist with onboarding paperwork, timekeeping, and office administration
• Support management with special projects and other duties as needed

Qualifications

• High school diploma or equivalent required; business or construction-related education a plus
• 2+ years of administrative, office, construction, or contractor-office experience preferred
• Strong computer skills: Word, Excel, Outlook, PDF/document management
• Excellent organization and attention to detail
• Strong written and verbal communication
• Ability to prioritize multiple tasks and meet deadlines
• Professional, dependable, customer-service oriented
• Ability to learn electrical contracting terminology, procedures, and software

Preferred experience

• Experience working for an electrical, mechanical, plumbing, HVAC, or general contractor
• Familiarity with construction documents, purchase orders, invoices, change orders, and project schedules
• Experience with construction management, estimating, accounting, or service software
• Basic understanding of electrical construction terminology is a plus

Work environment

Primarily office-based with occasional job-site interaction; fast-paced; may occasionally require extended hours.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• PTO and holidays
• 401(k)
• Professional development
• Performance-based bonuses when applicable