Administration Assistant

Weightmans; Newcastle (CA); On-site; USD 42,000 - 61,000; Full time

Job summary

Weightmans is seeking an Administration Assistant to support the team with case management tasks and general office duties. You will report to the Support Team Manager/Team Manager and help keep case files organized and up-to-date.

Responsibilities include data entry, filing, handling post, taking meeting minutes, setting up IT equipment, and assisting with document preparation and scanning for case handlers.

Responsibilities

• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Taking meeting minutes
• Setting up IT equipment
• Monitoring virtual court hearings
• Filing of correspondence, documents and notes on case files
• Maintaining the filing system of all case files
• Archiving files subject to supervision
• Assisting with printing, saving to case and copying of all documents
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including checks and setup

Job description

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route.

Duties

As an Administration Assistant you will be report to your Support Team Manager/Team Manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team by carrying out general case and file management duties, including tasks such as:

• Inputting data onto electronic databases
• Sending post out of the office
• Undertaking outbound telephone calls (under case handler supervision)
• Taking meeting minutes
• Setting up IT equipment
• Monitoring virtual court hearings
• Filing of correspondence, documents and notes etc. on case files
• Maintaining the filing system of all case files
• Archiving files subject to the supervision of the appropriate case handler
• Assisting with printing, saving to case and copying of all documents and preparing correspondence
• Scanning and allocating post to case plans
• Copying, scanning and printing for case handlers
• Taking telephone messages for case handlers
• Assisting in preparation of document bundles
• Printing out various documents
• Opening new files including performing necessary checks and set up etc.