Administrative Assistant

The John Hall Law Group; Millersville (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

The John Hall Law Group in Millersville, MD seeks an Administrative Assistant to support attorneys and office staff with a variety of administrative tasks. Responsibilities include filing, client communication, dictation, calendar management, and coordinating appointments and paperwork with efficiency.

Ideal candidate will have strong written and verbal communication, excellent organization, and the ability to multi-task in a fast-paced environment.

Qualifications

• Excellent oral and written communication skills
• Ability to organize work and daily tasks efficiently
• Maintain filing systems and assist with records
• Support attorneys, managers, and staff with administrative needs
• Calendar management and dictation support
• Travel to other office locations periodically

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Request medical records and documents
• Dictation
• Travel to other office locations periodically

Skills

Office management

MS Office

Time management

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Administrative assistant

Tools

Printers and fax machines

MS Outlook

Job description

High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Provide general support to visitors
• Request medical records & document
• Dictation
• Travel to our other office locations periodically

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Outlook and MS Word in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Additional qualification as an Administrative assistant will be a plus