Clerical Assistant

Gold Level Media LLC; Phoenix (AZ); On-site; USD 35,000 - 50,000; Full time

Job summary

A media company in Phoenix, Arizona is seeking a Clerical Assistant to provide administrative support and optimize workflow in the office. You will manage tasks such as welcoming visitors, answering phone calls, maintaining office supplies, and assisting in basic bookkeeping. Ideal candidates will have proven experience in similar roles, exceptional communication skills, and proficiency in MS Office. This role is essential for maintaining office efficiency and a positive company culture.

Qualifications

• Proven work experience as a secretary or administrative assistant.
• Familiarity with office appliances such as photocopiers and printers.
• Basic bookkeeping skills for handling invoices and checks.

Responsibilities

• Welcome visitors to the office.
• Answer phone calls and redirect as necessary.
• Maintain project calendars and assist in office organization.
• Prepare and sort incoming and outgoing mail.
• Keep inventory of office supplies and order as needed.

Skills

Office organization and optimization techniques

Multi-tasking

Time management

Written communication

Verbal communication

Integrity and professionalism

Proficiency in MS Office

Education

High school diploma

Job description

As a Clerical Assistant you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company's workforce! You will also be assisting the Human Recourses department by maintaining company culture and planning company outings.

Responsibilities

• Welcoming visitors to our office
• Answering phone calls
• Scan receipts and upload to database.
• Overseeing clerical tasks, such as sorting and sending mail.
• Keeping an inventory of office supplies and ordering new materials as needed
• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopiers, printers, etc., and computers for word processing, spreadsheet creation, etc.
• Knowledge of Apple products(iPhone, macOS,iMac, and iPad)
• Undertake basic bookkeeping tasks and issue invoices, checks, etc.
• Assist in office management and organization procedures
• Perform other office duties as assigned
• Keep office calendars up to date

Skills

• Proven work experience as a secretary or administrative assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• High school diploma