Office Assistant 26-32

Illinois Attorney General; Chicago (IL); On-site; USD 38,000 - 48,000; Full time

Job summary

Illinois Attorney General is seeking a clerical professional to maintain and distribute office supplies, answer phones, and manage incoming correspondence. The role includes stamping, filing, and routing mail, as well as handling information flow to courts, agencies, and vendors.

The position requires 2 years of clerical experience, basic computer skills, and accuracy in data transfer. Strong communication and organizational abilities are essential for success in this role.

Qualifications

• Requires 2 years of responsible clerical experience, including basic computer use.
• Incidental typing with emphasis on accuracy and consistency.
• Ability to transfer and code data from various sources with accuracy.
• Familiarity with a variety of office machines.

Responsibilities

• Maintains and distributes office supplies.
• Answers telephone and handles duplication requests.
• Receives and processes incoming mail and correspondence; stamps, files and distributes mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data to a docketing system.
• Prepares folders and labels for new cases or files; assigns appropriate space for files or cases.
• Disposes of information per retention schedules and legal requirements.
• Performs other related duties within the scope defined above.

Skills

Typing accuracy

Data entry

Oral and written communication

Organization skills

Education

High school diploma or GED

Tools

Office machines

Job description

Summary of Duties and Responsibilities

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Qualifications

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.