Remote Administrative Assistant - Entry Level

Jobcertify; Sacramento (CA); Remote; USD 35,000 - 45,000; Full time

Job summary

A leading administrative service provider is seeking a Remote Administrative Assistant at the entry level in Sacramento, California. The role involves receiving visitors, directing phone calls, and handling incoming mail. Candidates should have a high school diploma or GED and two years of clerical experience. Essential skills include proficiency in Microsoft Office, organization, and problem-solving abilities. This position offers the opportunity to work remotely and contributes to effective office operations.

Qualifications

• High school diploma or GED required.
• Two years of clerical work experience preferred.
• Proficient in using standard office equipment and Microsoft Office applications.

Responsibilities

• Receive and direct visitors to the appropriate office or personnel.
• Answer the general phone line and direct calls.
• Handle incoming mail and documents efficiently.
• Provide assistance with filing and basic inquiries.

Skills

Basic English

Basic Arithmetic

Office equipment usage

Microsoft Office proficiency

Organization

Time management

Attention to detail

Problem solving

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Standard Office equipment

Job description

Remote Administrative Assistant - Entry Level

About the job Remote Administrative Assistant - Entry Level

The Administrative Assistant receives visitors and directs them to the appropriate office/personnel for assistance. Answers the general phone line and directs phone calls as appropriate. Receives and date stamp incoming mail and other documents filed with Allied Global Marketing. Answers basic questions about an appeal from databases. Provides other assistance with filing as required.

Education: High school diploma (or GED equivalent).

Experience: Two (2) years of clerical work experience.

Knowledge, Skills & Abilities:

Knowledge of:

• Basic English and Arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• General office practices, procedures, and equipment.
• Judicial policies, procedures, and forms.
• Standard business practices in record processing.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
• Recordkeeping techniques.

Skill in:

• Usage of standard office equipment, computer equipment, and computer applications.
• The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.
• Typing on a personal computer.
• Accuracy and attention to detail.
• Problem solving and managing priorities to meet critical deadlines while multitasking.
• Organization and time management.
• Basic English and Arithmetic.

Ability to:

• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Understand and carry out verbal and written instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other officials and personnel, both verbally and in writing.
• Use and maintain alphabetical and numerical filing systems.
• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Understand and abide by departmental rules, regulations, and procedures.
• Maintain confidentiality.
• Accurately prepare and process a variety of reports and documents.
• Perform basic arithmetical calculations and computations accurately.