Office Assistant 26-32

Illinois Attorney General (IL); Chicago (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

Illinois Attorney General (IL) is seeking a clerical support staffer to perform a range of office tasks including answering phones, handling mail, organizing files, and transferring data to docketing systems. The role requires high school completion and two years of clerical experience, with accuracy in typing and data entry.

Interaction with courts, agencies, and vendors may be involved. Primary duties include organizing correspondence, applying retention rules, and maintaining orderly

Qualifications

• Requires 4 years of high school or GED.
• Two years of clerical experience including basic computer familiarity.

Responsibilities

• Answers telephone and completes duplication requests.
• Receives incoming correspondence; opens, time/date stamps, sorts, files, distributes, and mails.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data to docketing systems.
• Prepares folders and labels for new cases or files and assigns space for files or cases.
• Disposes of information by following retention schedules and legal disposition requirements.
• Performs related duties as assigned within scope of clerical work.

Skills

Typing

Data entry

Office equipment

Communication

Education

High school diploma

Job description

Maintains and distributes office supplies; answers telephone and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.

Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.