Administration Assistant

NYC Service; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A city government service in New York is seeking an experienced Executive Assistant to provide advanced administrative support. The role involves managing executive calendars, communicating with various stakeholders, and handling sensitive information with utmost discretion. Candidates should have 3-5 years of experience in a similar role and be proficient in Microsoft Office applications. This position requires exceptional organizational skills and the ability to manage multiple priorities effectively.

Qualifications

• 3-5 years of experience in an executive assistant role or similar.
• Excellent attention to detail and ability to prioritize multiple tasks.
• Proficiency in Microsoft Office and Adobe Acrobat.

Responsibilities

• Relieve management of administrative details and handle conflicting projects.
• Communicate with executives and staff to relay important information.
• Manage executives' calendars and client contacts.

Skills

Advanced administrative and analytical skills

Thorough knowledge of a variety of software programs

Outstanding organizational and time management skills

Proficient in Microsoft Office (Outlook, Word, Excel, Power Point)

Proven experience (3-5 years) as an executive assistant or similar role

Job description

Performs diverse, advanced, and confidential administrative support functions including composing, signing, and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles, and reports information relevant to/for the department; may manage a number of different and often conflicting objectives, projects, or activities.

Responsibilities and Expected Outcomes

• Usually relieves management of administrative details; gathers, compiles, and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time
• Communicates with executives, board, staff and interns to gather or convey relevant information
• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment
• Managing executives’ calendars

Qualifications, Credentials, and Technical Skills Required

• Advanced administrative and analytical skills
• Thorough knowledge of a variety of software programs
• Proven experience (3-5 years) as an executive assistant or similar role
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
• Outstanding organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Issue Area(s) Human rights

Population Served: Immigrants, Refugees or Ethnic Groups, LGBT (Lesbian, Gay, Bisexual, Transgender), Low‑income communities, Offenders/Ex-offenders

Requirements: Age Minimum (with Adult): 18+, Minimum Age: 18+

Location: 253 Broadway, 8th floor, New York, NY 10007