Administration Assistant

Attica-Motorsports; Attica (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Attica Motor Sports in Attica, IN is seeking an organized Administrative Assistant to support the Sales Manager and the sales team in a fast-paced dealership environment. This role helps keep schedules accurate, communication clear, records organized, and department projects moving forward.

If you enjoy managing details, learning new technology, and taking ownership of your work, you will fit well in this role.

Qualifications

• High school diploma or equivalent.
• Associate degree preferred; equivalent professional experience considered.
• Two years of experience in administrative support, sales support, office coordination, reporting, or project support preferred.
• Powersports, automotive, retail, dealership, marketing, or customer-service experience is a plus, but not required.

Responsibilities

• Provide daily administrative and project support to the Sales Manager.
• Coordinate meetings, appointments, sales training, and interviews with HR.
• Maintain staffing schedules and coordinate time-off requests and approvals.
• Prepare department announcements, correspondence, presentations, and basic graphics.
• Generate and organize sales, inventory, lead, and performance reports for manager review.
• Maintain spreadsheets, trackers, shared documents, and electronic files.
• Help coordinate sales campaigns, incentive contests, promotions, and inventory initiatives.
• Research vendors and gather pricing for software, uniforms, supplies, and other needs.
• Communicate with manufacturers, suppliers, employees, and partners on assigned tasks.
• Assist with website updates, inventory info, online promotions, and social media tasks.
• Track deadlines, follow up on outstanding information, and flag delays to the Sales Manager.
• Identify practical ways to improve department organization and administrative processes.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Google Workspace

Canva

CRM systems

Website platforms

Data entry

Independent work

Education

High school diploma

Associate degree in business administration

Tools

CRM systems

Website platforms

Google Workspace tools

Job description

Administrative Assistant to the Sales Manager

Attica Motor Sports | Attica, IN

Attica Motor Sports is seeking an organized, dependable Administrative Assistant to support our Sales Manager and sales team. This role helps keep schedules accurate, communication clear, records organized, and department projects moving forward.

If you enjoy managing details, learning new technology, and taking ownership of your work in a fast-paced dealership environment, we encourage you to apply.

What You’ll Do

• Provide daily administrative and project support to the Sales Manager.
• Coordinate meetings, appointments, sales training, and interviews in collaboration with Human Resources.
• Maintain staffing schedules and coordinate time-off requests, referring approvals and scheduling conflicts to the Sales Manager.
• Prepare department announcements, correspondence, presentations, handouts, and basic graphics.
• Generate and organize sales, inventory, lead, and performance reports for manager review.
• Maintain spreadsheets, trackers, shared documents, sales history records, and electronic files.
• Help coordinate sales campaigns, incentive contests, promotions, and inventory initiatives.
• Research vendors and gather pricing for software, uniforms, supplies, and other department needs.
• Communicate with manufacturers, suppliers, employees, and business partners on assigned tasks.
• Assist with approved website updates, inventory information, online promotions, and social media tasks.
• Track deadlines, follow up on outstanding information, and bring delays or concerns to the Sales Manager.
• Identify practical ways to improve department organization and administrative processes.

What We’re Looking For

• Strong organizational and time-management skills with the ability to adjust to changing priorities.
• Clear, professional written and verbal communication.
• Proficiency in Microsoft Office and Google Workspace, including spreadsheets, documents, email, calendars, and shared files.
• Ability to navigate Canva, CRM systems, and website platforms and learn unfamiliar technology.
• Attention to detail in scheduling, reporting, data entry, and recordkeeping.
• Initiative, resourcefulness, and the ability to work independently while following tasks through to completion.
• Professionalism when working with employees, customers, vendors, and business partners.
• Sound judgment and discretion when handling confidential information.

Education and Experience

• High school diploma or equivalent required.
• Associate degree in business administration, communications, marketing, or a related field preferred. Equivalent professional experience will be considered.
• Two years of experience in administrative support, sales support, office coordination, reporting, or project support preferred.
• Powersports, automotive, retail, dealership, marketing, or customer-service experience is a plus, but is not required.

Schedule and Work Environment

The standard schedule is Monday through Friday, 8:30 AM–5:00 PM, with scheduling flexibility and occasional Saturday hours as needed. Reasonable advance notice will be provided whenever possible.

This position works primarily in a dealership office and involves regular computer use, phone and in-person communication, and movement between office and dealership areas. Candidates must be able to perform the essential functions of the position, with or without reasonable accommodation.

Attica Motorsports is Midwest’s highest volume off-road vehicle dealership! We are family-owned and operated and conveniently located in Attica, IN. Attica Motorsports strives to provide the best sales, service & parts customer experience applying the principles of family values and business morals.