Assistant Office Manager

Finninkia; Dubuque (IA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short Term Disability Insurance

401(k) with company match

Paid Vacations/Holidays

Employee Discounts

Job summary

Finninkia in Dubuque, Iowa, is seeking an Assistant Office Manager to support the Office Manager in overseeing daily administrative and accounting operations at a busy car dealership. This role includes managing accounts payable and receivable, ensuring compliance with title regulations, and supervising clerical staff.

The ideal candidate should have 2-5 years of dealership experience, strong organizational skills, and a proficiency in Dealertrack software. We offer a team-oriented atmosphere, health and dental insurance, a 401(k) with company match, and paid vacations.

Qualifications

• 2-5 years of automotive dealership accounting or administrative experience.
• Excellent organizational skills to manage documentation.
• Ability to collaborate with other departments and lead staff.

Responsibilities

• Assist with monthly closing and process vehicle deals.
• Ensure vehicle titles and registrations are accurate.
• Reconcile daily cash and prepare bank deposits.
• Train and supervise clerical staff as needed.
• Ensure compliance with company policies and regulations.

Skills

Dealership Experience

Software Proficiency with Dealertrack

Attention to Detail

Communication & Leadership

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office (Excel/Word)

Job description

An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.

Key Responsibilities

• Accounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.
• Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.
• Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.
• Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.
• Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.

Required Skills and Qualifications

• Dealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
• Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
• Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
• Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.

Common Qualifications

• High school diploma or equivalent (some college preferred).
• Knowledge of Microsoft Office, specifically Excel/Word
• Strong understanding of accounting principles (AP/AR/GL)

Benefits

• Team atmosphere with great management!
• Health, Dental, Vision Insurance
• Accidental, Short Term Disability Insurance
• 401(k) with company match
• Paid Vacations/Holidays
• Employee Discounts