Administration Assistant

Badlands Off Road Park; Attica (IN); On-site; USD 25,000 - 34,000; Full time

Job summary

Attica Motor Sports in Attica, IN is seeking an organized Administrative Assistant to support the Sales Manager and sales team. This role maintains schedules, coordinates meetings, prepares reports, and assists with campaigns and vendor research.

You’ll manage records, use Microsoft Office and Google Workspace, and help keep the department running smoothly in a fast-paced dealership environment. Ideal candidates will have strong communication, attention to detail, and the ability to learn new

Qualifications

• High school diploma or equivalent required.
• Associate degree in business administration, communications, marketing, or related field preferred.
• Two years of administrative support, sales support, office coordination, reporting, or project support preferred.
• Powersports, automotive, retail, dealership, marketing, or customer-service experience is a plus.

Responsibilities

• Provide daily administrative and project support to the Sales Manager.
• Coordinate meetings, appointments, sales training, and interviews with HR.
• Maintain staffing schedules and coordinate time-off requests.
• Prepare department announcements, correspondence, presentations, and basic graphics.
• Generate and organize sales, inventory, lead, and performance reports.
• Maintain spreadsheets, trackers, and electronic files.
• Assist with sales campaigns, promotions, and inventory initiatives.
• Research vendors and pricing for software, uniforms, supplies.
• Communicate with manufacturers, suppliers, employees, and partners.
• Assist with website updates, online promotions, and social media tasks.
• Track deadlines and follow up on outstanding information.
• Identify ways to improve department organization and processes.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Initiative

Independence

Professionalism

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree in business administration/related field

Tools

Microsoft Office

Google Workspace

Canva

CRM systems

Website platforms

Job description

Administrative Assistant to the Sales Manager

Attica Motor Sports | Attica, IN

Attica Motor Sports is seeking an organized, dependable Administrative Assistant to support our Sales Manager and sales team. This role helps keep schedules accurate, communication clear, records organized, and department projects moving forward.

If you enjoy managing details, learning new technology, and taking ownership of your work in a fast-paced dealership environment, we encourage you to apply.

What You’ll Do

• Provide daily administrative and project support to the Sales Manager.
• Coordinate meetings, appointments, sales training, and interviews in collaboration with Human Resources.
• Maintain staffing schedules and coordinate time-off requests, referring approvals and scheduling conflicts to the Sales Manager.
• Prepare department announcements, correspondence, presentations, handouts, and basic graphics.
• Generate and organize sales, inventory, lead, and performance reports for manager review.
• Maintain spreadsheets, trackers, shared documents, sales history records, and electronic files.
• Help coordinate sales campaigns, incentive contests, promotions, and inventory initiatives.
• Research vendors and gather pricing for software, uniforms, supplies, and other department needs.
• Communicate with manufacturers, suppliers, employees, and business partners on assigned tasks.
• Assist with approved website updates, inventory information, online promotions, and social media tasks.
• Track deadlines, follow up on outstanding information, and bring delays or concerns to the Sales Manager.
• Identify practical ways to improve department organization and administrative processes.

What We’re Looking For

• Strong organizational and time-management skills with the ability to adjust to changing priorities.
• Clear, professional written and verbal communication.
• Proficiency in Microsoft Office and Google Workspace, including spreadsheets, documents, email, calendars, and shared files.
• Ability to navigate Canva, CRM systems, and website platforms and learn unfamiliar technology.
• Attention to detail in scheduling, reporting, data entry, and recordkeeping.
• Initiative, resourcefulness, and the ability to work independently while following tasks through to completion.
• Professionalism when working with employees, customers, vendors, and business partners.
• Sound judgment and discretion when handling confidential information.

Education and Experience

• High school diploma or equivalent required.
• Associate degree in business administration, communications, marketing, or a related field preferred. Equivalent professional experience will be considered.
• Two years of experience in administrative support, sales support, office coordination, reporting, or project support preferred.
• Powersports, automotive, retail, dealership, marketing, or customer-service experience is a plus, but is not required.

Schedule and Work Environment

The standard schedule is Monday through Friday, 8:30 AM–5:00 PM, with scheduling flexibility and occasional Saturday hours as needed. Reasonable advance notice will be provided whenever possible.

This position works primarily in a dealership office and involves regular computer use, phone and in-person communication, and movement between office and dealership areas. Candidates must be able to perform the essential functions of the position, with or without reasonable accommodation.

Attica Motorsports is Midwest’s highest volume off-road vehicle dealership! We are family-owned and operated and conveniently located in Attica, IN. Attica Motorsports strives to provide the best sales, service & parts customer experience applying the principles of family values and business morals.