Executive Administrative Assistant

NOTBOHM MOTORS INC; Miles City (MT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Professional development opportunities

Job summary

NOTBOHM MOTORS INC in Miles City, Montana is seeking a highly organized Executive Administrative Assistant to support the senior leadership team. Your responsibilities will include managing executive schedules, coordinating meetings, and serving as the first point of contact for communications. The ideal candidate will have over 3 years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. Join a family-oriented dealership where your contributions are valued and opportunities for professional growth abound.

Qualifications

• 3+ years of experience in administrative or executive assistant role.
• Experience in an automotive or dealership environment is a plus.
• Proficient in Microsoft Office Suite and familiar with dealership management software.

Responsibilities

• Provide comprehensive administrative support to the General Manager.
• Manage executive schedules and correspondence professionally.
• Coordinate and prepare materials for meetings.
• Maintain records and filing systems with discretion.
• Assist with special projects and reporting.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Proactive mindset

Education

High school diploma or equivalent

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Job description

Overview

Notbohm Motors Auto Group has been a trusted name in automotive sales and service in Eastern Montana for generations. Rooted in community values and a commitment to exceptional customer experiences, we take pride in the relationships we build — with our customers, our partners, and our team. We are a family-oriented dealership where every employee plays a meaningful role in our continued success.

Position Overview

We are looking for a highly organized, dependable, and personable Executive Administrative Assistant to support our senior leadership team. In this pivotal role, you will serve as a key point of contact within our organization — keeping operations running smoothly, managing executive schedules, and representing Notbohm Motors with professionalism and warmth. If you enjoy a fast-paced environment, have a knack for anticipating needs before they arise, and thrive on keeping things in order, we\'d love to hear from you.

Key Responsibilities

• Provide comprehensive administrative support to the General Manager and executive leadership team, including calendar management, scheduling, and correspondence.
• Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and follow-up documentation.
• Serve as a professional and welcoming first point of contact for executive-level communications via phone, email, and in person.
• Manage travel arrangements, itineraries, and accommodations for leadership as needed.
• Maintain accurate records, filing systems, and confidential documents with a high degree of discretion.
• Assist with special projects, research, and reporting to support business objectives across departments.
• Liaise effectively with vendors, partners, and community contacts on behalf of executive leadership.
• Support dealership-wide communications, including drafting announcements, memos, and correspondence.
• Perform general office management duties including supply ordering, coordinating office maintenance, and ensuring a professional work environment.
• Adapt to shifting priorities with a positive, solutions-focused attitude.

Qualifications & Requirements

• 3+ years of experience in an administrative, executive assistant, or office management role; experience in an automotive or dealership environment is a plus.
• Excellent verbal and written communication skills with a professional and friendly demeanor.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with dealership management software is a bonus.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proven ability to manage multiple priorities and deadlines in a dynamic, team-oriented environment.
• A proactive and resourceful mindset — you see what needs to be done and take initiative.
• High school diploma or equivalent required; associate\'s or bachelor\'s degree preferred.

What We Offer

• Competitive compensation commensurate with experience.
• Health, dental, and vision insurance.
• Paid time off.
• A supportive, team-first workplace culture where your contributions are recognized and valued.
• Opportunities for professional development and growth within our organization.
• The chance to be part of a well-respected, community-rooted business in the heart of Miles City.

How to Apply

We\'d love to learn more about you! Please submit your resume and a brief cover letter telling us why you\'d be a great fit for the Notbohm Motors team. Applications may be submitted here, in person at our dealership or by email to our HR department.

Notbohm Motors Auto Group
Miles City, Montana

Notbohm Motors Auto Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.