Admin Program Assistant: Office Ops & Scheduling

TSA Hiring Service; Vernon (AZ); On-site; USD 30,000 - 50,000; Full time

Job summary

TSA Hiring Service seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, and day‑to‑day office operations in Vernon, AZ. The role involves handling schedules, correspondence, records, payroll, and program data across various functional areas.

Applicants should be adept at managing multiple tasks, communicating with diverse teams, and ensuring accuracy and compliance in all administrative duties.

Qualifications

• Experience providing admin or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Experience tracking deadlines and performance information.
• Experience researching information in files and databases.
• Familiarity with payroll, timekeeping, or scheduling functions.
• Ability to use office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Support finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with new office procedures and systems.
• Communicate with employees, managers, timekeepers, and financial staff.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking and analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

Education: college degree not required

Tools

Microsoft Office

Job description

TSA Hiring Service seeks a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, and day‑to‑day office operations in Vernon, AZ. The role involves handling schedules, correspondence, records, payroll, and program data across various functional areas.

Applicants should be adept at managing multiple tasks, communicating with diverse teams, and ensuring accuracy and compliance in all administrative duties.