Program Operations & Administrative Assistant

Travel Security Careers; Sun Valley (NV); Sur place; USD 28 000 - 62 000; Plein temps

Résumé du poste

The Transportation Security Administration in Sun Valley, AZ seeks Program Assistants to help keep offices organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

These roles require handling detailed information, coordinating multiple assignments, and communicating with diverse teams to keep on schedule.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsabilités

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Connaissances

Attention to detail

Written and verbal communication

Data entry

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Outils

Microsoft Office

Description du poste

The Transportation Security Administration in Sun Valley, AZ seeks Program Assistants to help keep offices organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

These roles require handling detailed information, coordinating multiple assignments, and communicating with diverse teams to keep on schedule.