Admin Clerk / Office Clerk

AppleOne Employment Services; Houston (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Temp-to-Engage

Job summary

AppleOne Employment Services is seeking a Document Associate to support high-volume document preparation, mail processing, scanning, and records management in a fast-paced production environment. The team emphasizes reliability, focus, and attention to detail in a collaborative setting.

The role involves using KODAK scanners, maintaining logs, and meeting daily production targets while adhering to facility procedures and quality checks.

Qualifications

• 1–2 years of admin, clerical, records management, or production experience preferred.
• Comfort with scanning equipment, computers, and document tracking processes.
• Ability to follow step-by-step procedures accurately.

Responsibilities

• Prepare, organize, and stage documents for high-volume scanning.
• Operate scanning equipment and support routine production workflows.
• Process incoming mail, scan barcodes, and maintain accurate logs.
• Perform quality checks to ensure accurate digital document output.
• Meet daily production goals and report issues promptly.

Skills

Attention to detail

Procedural compliance

Teamwork

Independent work

Organization

Problem solving

Log management

Basic computer skills

Following processes

Tools

KODAK scanners

Job description

Job Summary

The Document Associate will support high-volume document preparation, mail processing, scanning, and records management in a fast-paced production environment. This is a great opportunity to join a structured team with supportive leadership, clear daily expectations, and a collaborative work environment where reliability, focus, and attention to detail are valued.

Key Responsibilities

• Prepare documents for scanning by sorting paperwork, removing staples, paperclips, and bindings, and organizing files according to production standards.
• Operate KODAK scanning equipment to process documents accurately and efficiently.
• Perform quality control checks to ensure scanned images and digital records are complete, accurate, and error-free.
• Receive and process incoming mail, scan barcodes, and log items according to facility procedures.
• Meet daily production goals, including Impressions Per Hour and overall efficiency targets.
• Maintain a clean, organized workstation and report equipment issues or workflow concerns to management promptly.

Compensation and Benefits

• Pay Rate: $16.99 to $18.69 per hour.
• Employment Type: Temp-to-Engage.
• Schedule: 37.5 hours per week, Monday through Friday.
• Shift Options: 7:00 AM to 3:00 PM and 3:00 PM to 11:00 PM.
• Location: Houston, TX, John F. Kennedy Blvd, Suite 140.

Required Qualifications and Skills

• Prepare, organize, and stage documents for high-volume scanning.
• Operate scanning equipment and support routine production workflows.
• Process incoming mail, scan barcodes, and maintain accurate logs.
• Perform quality checks to ensure accurate digital document output.

1 to 2 years of administrative, clerical, records management, document processing, mailroom, or production environment experience preferred.

• Strong attention to detail and ability to follow step-by-step procedures accurately.
• Ability to work in a fast-paced, production-focused environment with consistent quality and productivity.
• Basic comfort using scanning equipment, computers, and document tracking processes.
• Ability to clear minor scanner jams, refill toner, and communicate equipment issues as needed.
• Reliable attendance, strong organization skills, and the ability to work independently or as part of a team.

Preferred Qualifications

• Experience with KODAK scanners or similar high-speed document scanning equipment.
• Previous experience in records management, document imaging, mail processing, or back-office administrative support.
• Familiarity with production metrics such as Impressions Per Hour or quality accuracy targets.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.