Mailroom Coordinator

AppleOne Employment Services; New York (NY); On-site; USD 44,000 - 56,000; Full time

Job summary

AppleOne Employment Services is seeking a Mailroom Coordinator in New York, NY to manage daily mailroom operations and support office services. The role features a Monday–Friday schedule, a collaborative office environment, and potential long-term placement based on performance.

The position requires 3–5 years in mailroom or related clerical work, proficiency with office equipment, and strong attention to detail. Location is on-site at 42nd Street, with standard business hours.

Qualifications

• 3-5 years of experience in mailroom, office services, records management, filing, administrative support, or a related clerical role.
• Experience operating office equipment such as copiers, scanners, postage machines, and mail processing equipment.
• Strong attention to detail with the ability to handle documents, packages, and records accurately.
• Reliable attendance and availability to work Monday through Friday, 10:30 AM to 7:30 PM.

Responsibilities

• Sort, distribute, and process incoming and outgoing mail, packages, faxes, and office materials.
• Operate high-volume copying, duplicating, scanning, and mail processing equipment.
• Apply postage, prepare shipments, receive deliveries, and manage related supplies and materials.
• Perform basic copier maintenance, equipment checks, and customer site support as needed.
• Assist with document quality control, final checks, filing, records support, and general office services tasks.
• Maintain a clean, organized, and efficient mailroom and office services area.

Skills

Mailroom operations

Attention to detail

Office equipment operation

Time management

Tools

Copiers

Scanners

Postage machines

Mail processing equipment

Job description

Job Summary

The Mailroom Coordinator is a great fit for someone who enjoys hands-on administrative work, staying organized, and supporting internal teams with accurate, timely service. This position offers a structured Monday through Friday schedule, a collaborative office setting, and the opportunity to demonstrate strong performance for potential long-term placement.

Key Responsibilities

• - Sort, distribute, and process incoming and outgoing mail, packages, faxes, and office materials.
• - Operate high-volume copying, duplicating, scanning, and mail processing equipment.
• - Apply postage, prepare shipments, receive deliveries, and manage related supplies and materials.
• - Perform basic copier maintenance, equipment checks, and customer site support as needed.
• - Assist with document quality control, final checks, filing, records support, and general office services tasks.
• - Maintain a clean, organized, and efficient mailroom and office services area.

Compensation and Benefits

• - Pay Rate: $21.00 per hour, W2.
• - Job Type: Temp-to-Hire.
• - Location: W 42nd St, New York, NY 10036.
• - Schedule: Monday through Friday, 10:30 AM to 7:30 PM.

Required Qualifications and Skills

• - Coordinate daily mailroom operations, including sorting, distribution, shipping, receiving, and postage.
• - Operate high-volume duplicating, scanning, and mail processing equipment.
• - Support document services, file services, quality control, and general office services needs.
• - Provide basic equipment support, copier maintenance, and organized supply handling.

• - 3-5 years of experience in mailroom, office services, records management, filing, administrative support, or a related clerical role.
• - Experience operating office equipment such as copiers, scanners, postage machines, and mail processing equipment.
• - Strong attention to detail with the ability to handle documents, packages, and records accurately.
• - Reliable attendance and availability to work Monday through Friday, 10:30 AM to 7:30 PM.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.