Admin Assistant - Private Equity (1-3 years exp)

Mission Staffing; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A premier staffing agency in New York is looking for an exceptionally polished Administrative Assistant to support two Managing Directors. This role requires 1-3 years of experience in a corporate environment, particularly within financial services. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and interpersonal skills. Competitive salary and benefits offered.

Qualifications

• 1-3 years of experience in a reception or administrative support role.
• Experience in a financial services firm is a MUST.
• Exceptional skills in travel coordination.

Responsibilities

• Serve as the face of the office, greeting clients warmly.
• Manage administrative tasks for two Managing Directors.
• Maintain office organization, supplies, and orderliness.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Proactive attitude

Communication skills

Job description

Overview

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Title: Administrative Assistant - PRIVATE EQUITY (1-3 years exp)

Compensation: $70,000 - $100,000 base + overtime + discretionary bonus

Core Hours: 8:30 AM - 5:30 PM, with flexibility as needed

Role Summary

We are seeking an exceptionally polished and professional Administrative Assistant with 1-3 years of experience in reception and administrative support. The ideal candidate is highly organized, intelligent, proactive, and confident—someone who can seamlessly support two Managing Directors in a fast-paced environment. This role requires a personable and highly professional demeanor, impeccable attention to detail, and a commitment to delivering top-tier support.

Key Responsibilities

• Serve as the face of the office, providing a warm and professional greeting to clients and visitors.
• Manage day-to-day administrative tasks, including calendar management, meeting coordination, and travel arrangements for two MDs.
• Travel Coordination for whole firm as well.
• Oversee incoming calls, emails, and correspondence with responsiveness and accuracy.
• Maintain office organization, supplies, and orderliness.
• Assist with preparation of presentations, reports, and other documents as needed.
• Handle confidential information with discretion and professionalism.

Key Qualifications

• MUST HAVE: Experience working in a FINANCIAL SERVICES firm (ideally Buy-Side)
• 1-3 years of experience in a reception or administrative support role, ideally in a corporate environment.
• Exceptional experience with travel coordination and management.
• Exceptionally polished with a strong attention to detail.
• Type A personality with a proactive, take-charge attitude.
• High EQ and interpersonal skills to interact with clients, executives, and staff.
• Ability to prioritize tasks and handle multiple projects with tight deadlines.

Personality & Culture Fit

• Smart, quick-thinking, and solution-oriented.
• Enthusiastic, professional, and adaptable in all situations.
• Naturally driven, type A, and ready to jump in where needed with an A+ attitude.

If you have a punchy, polished, and proactive approach and are ready to make an impact, we encourage you to apply!

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

Referrals increase your chances of interviewing at Mission Staffing by 2x

Note

Inferred from the description for this job: Medical insurance, Vision insurance, 401(k)

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