Administrative Assistant

HAIL Partners; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

5 weeks PTO

Job summary

A Private Equity firm in New York seeks a Receptionist / Administrative Assistant to provide front desk support and assist 5 Executives. The ideal candidate will have at least 1 year of experience, be organized, and professional, and will work onsite five days a week. The role offers a competitive salary range of $90,000 - $100,000 plus a discretionary bonus and 5 weeks PTO.

Qualifications

• Minimum 1+ year of reception/front of house experience.
• Previous Administrative Assistance experience would be advantageous.
• Polished and professional approach to work.
• Highly organised with strong attention to detail.
• Happy to be onsite 5 days a week.

Responsibilities

• Serve as the first point of contact for all visitors and clients.
• Prepare and set up conference rooms ahead of meetings.
• Coordinate visitor sign-in/out and maintain security protocols.
• Support the organisation of in-office meetings including catering.
• Maintain and restock office and kitchen supplies.
• Provide administrative support to 5–6 Executives.
• Manage complex calendars and schedule meetings.
• Prepare meeting agendas and take minutes.

Skills

Reception/front of house experience

Organizational skills

Attention to detail

Job description

This range is provided by HAIL Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $100,000.00/yr

Direct message the job poster from HAIL Partners

HAIL Partners is working with a global PE firm who are expanding their New York office and bringing in their first Admin support. This is an exciting opportunity for a Receptionist / Administrative Assistant to join a fast paced, Private Equity firm based in New York. This role will be both managing the front desk, as well as providing Executive Administrative Support to 5 Executives.

Responsibilities:

• Serve as the first point of contact for all visitors and clients, providing a warm and professional welcome.
• Prepare and set up conference rooms ahead of meetings.
• Coordinate visitor sign-in/out procedures and maintain security protocols.
• Support the organisation of in-office meetings, including catering and refreshments as required.
• Maintain and restock office and kitchen supplies to ensure the team is fully equipped.
• Provide administrative support to 5–6 Executives.
• Manage complex calendars, schedule meetings, and coordinate changes efficiently.
• Prepare meeting agendas, take minutes, and follow up on action points as required.

Requirements:

• Minimum 1+ year of reception/front of house experience.
• Previous Administrative Assistance experience would be advantageous.
• Polished and professional approach to work.
• Highly organised with strong attention to detail.
• Happy to be onsite 5 days a week.

This position is paying a base salary of $90,000 - $100,000 + discretionary bonus. The firm also offers 5 weeks PTO.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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