Executive Assistant to Managing Director and Team

Glocap; New York (NY); On-site; USD 145,000 - 150,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A prominent Venture Capital Firm is seeking an Executive Assistant to support a Managing Director and their team. This position requires exceptional organizational skills, attention to detail, and a proactive attitude. The role includes managing calendars, travel planning, and general administrative duties, with a preference for candidates with 5-10 years of experience in a similar environment. Offering a competitive salary, this opportunity is ideal for someone capable of thriving in a fast-paced atmosphere.

Qualifications

• 5-10 years of administrative experience, preferably in the finance industry.
• Proficiency in Microsoft Office Suite (MS Outlook, Word, Excel, and PowerPoint).
• Must be organized, detail-oriented, and proactive.

Responsibilities

• Manage the calendar for busy executives, including business appointments and board meetings.
• Plan extensive travel itineraries, manage visa processes.
• Process expense reports in a timely manner.

Skills

Organizational skills

Problem-solving

Communication

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Executive Assistant to Managing Director and Team

Executive Assistant to Managing Director and Team

This range is provided by Glocap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$145,000.00/yr - $150,000.00/yr

Our client, a prominent Venture Capital Firm, is looking for an Executive Assistant to support 1 MD and their team of 2 on the investment team. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.

Company: Venture Capital

Position: Executive Assistant to Managing Director and Team

Location: New York, NY (Midtown)

Hours: 8:45am – 5:30pm (at least 4 days in the office) – some flexibility required

Bachelor's Degree: Preferred

Responsibilities include but not limited to:

• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings

• Extensive travel planning, including both international and domestic itineraries and managing visa processes

• Act as a respectful gatekeeper for executives

• Develop understanding of, and relationships with key contacts

• Prepare, maintain and update meeting materials via PowerPoint and Excel

• Manage to-do lists/completion of key actions and ‘next steps’

• Process expense reports in a timely manner

• General administrative duties and high-level executive support as requested

Requirements:

• 5-10 years of administrative experience; preferably in the finance industry

• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)

• Must be organized, detail-oriented and proactive

• Outstanding interpersonal and communication skills, both verbal and written

• A flexible and positive ‘no task is too big or too small’ attitude

• Strong ability to multi-task and solve problems quickly, resourcefully, and competently

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Glocap by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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